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Payroll Information - State Required

Before generating reports, ensure that you enter valid information on the Pennsylvania State Retirement page.

Specify Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

  1. On the start page, select Human Resources.

  2. Select Entry & Processingthen from the Employee menu, select Employee Information.

  3. Enter the search criteria, then select SearchAlternatively, you can select Exclude Pending Employees, then select Search.

  4. Select the relevant employee record, then select Accept

  5. Select Payroll Information, then select State Required

  6. Refer to Field Descriptions and enter valid information in the required fields. 

  7. Select Accept.

Specify Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

  1. On the start page, select Human Resources.

  2. Select Entry & Processingthen from the Employee menu, select Employee Information.

  3. Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.

  4. Select the relevant employee record, then select Accept

  5. Select Pennsylvania State/Retirement Screen. 

  6. Refer to Field Descriptions and enter valid information in the required fields.

  7. Select Finish.

  8. On the navigation bar, select Finish.

  9. Select OK.

Field Descriptions

The following table describes the fields and the reports that reference the fields on the Pennsylvania State Retirement page:

Field

Description

Referencing Reports

Database Field

Qtr Wage Rpt

Valid values:

  • Y - Include on Quarterly Wage reports

  • N - Do not include

PA Multiple Worksite Report

PA Retirement (PSERS)

PA Quarterly Unemployment Report

PA Support Personnel Report

empuser.ftext1, page_no = “32000”

Def Credit Wks

Default credit weeks for an employee per quarter.

PA Retirement (PSERS)

PA Quarterly Unemployment Report

empuser.ftext2, page_no = “32000”

Cur Credit Wks

The number of weeks in the reporting period in which $116 or more was earned, regardless of when it was paid. Valid values are 0 through 14.

PA Retirement (PSERS)

empuser.ftext3, page_no = “32000”

Qtd Credit Wks

The current quarter-to-date credit weeks worked during the current quarter.

PA Retirement (PSERS)

PA Quarterly Unemployment Report

empuser.ftext4, page_no = “32000”

Retiremnt Date

The effective date for the retirement status change.

PA Retirement (PSERS)

empuser.ftext5, page_no = “32000”

Flex Amount

The adjustment to the employee's wages subject to retirement.

PA Retirement (PSERS)

empuser.ftext6, page_no = “32000”

Service Hours

The employee's annual service hours.

PA Retirement (PSERS)

empuser.ftext7, page_no = “32000”

Service Days

The employee's annual service days.

PA Retirement (PSERS)

empuser.ftext8, page_no = “32000”

Term Code

The termination code override for an inactive employee.

PA PIMS Report

PA Retirement (PSERS)

empuser.ftext9, page_no = “32000”

New Employee

New employee indicator

Valid values:

  • Y - Employee was hired in PA after 7/01/1994

  • N - Employee was hired in PA before 7/01/1994

PA Federal FICA/Medicare Report

empuser.ftext10, page_no = “32000”

Retiremnt Code

The employee's retirement code

PA PIMS Report

PA Retirement (PSERS)

empuser.tcode1, page_no = “32000”

PVAAS Code

The employee's PVAAS role.

PA PIMS Report

PA Retirement (PSERS)

Empuser.tcode2, page_no = “32000”

Position Code

The employee's position code

PA Retirement (PSERS)

PA Support Personnel Report

Empuser.tcode3, page_no = “32000”

New Hire Rptd

Indicates if the new hire employee has been reported.

PA New Hire Report

PA Retirement (PSERS)

empuser.tcode4, page_no = “32000”

Emplymnt Basis

The employee's PIMS employment basis.

Valid values:

  • CP - College Professor

  • NTPE - Non-teaching Professional Employee

  • PE - Teaching Professional Employee

  • SC - Subcontracted Employee

  • SP - Substitute other than Professional or Temporary Professional

  • SPE - Substitute

  • TPE - Temporary Professional Employee

PA PIMS Report

PA Retirement (PSERS)

empuser.tcode6, page_no = “32000”

Annual Salary

Annual salary override value for PIMS.

PA PIMS Report

PA Retirement (PSERS)

empuser.tcode7, page_no = “32000”

Term Date

Termination date override value for PIMS.

PA PIMS Report

empuser.tcode8, page_no = “32000”

PIMS Report

Valid values:

  • L - Long term substitute

  • R - Resubmit

  • Y - Reported

  • N - Not reported

PA PIMS Report

empuser.tcode9, page_no = “32000”

Local Contract

Enter N if the employee is working without a contract.

PA PIMS Report

empuser.tcode10, page_no = “32000”


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