STRS Payroll

The STRS Payroll Report is the structured reporting employers must submit to STRS Ohio that details payroll earnings and retirement contributions for covered employees for each pay period. This report ensures:

• Employee and employer contributions are accurately tracked and remitted.

• Compensation subject to retirement contributions is correctly recorded.

• Employer compliance with STRS Ohio reporting rules.

This payroll reporting is required by Ohio law and STRS Ohio regulations.

Menu path

From the Human Resources menu, select State. From the State - OH menu, select STRS Payroll.

Submission period

 Payroll reports and corresponding contributions must be received within five business days after each pay date.

Selection rule

The Ohio STRS Payroll report selects employees based on the following criteria:

• Primary selection criteria

• Two employee categories

• New Hire load selection

• Additional filtering

Primary selection criteria

Employees are included in the report if they meet all of the following conditions:

• Active STRS Retirement Deduction: The employee must have an active deduction code that is configured on the OH Retirement System Deductions page with the following field values:

  • Retirement System = 2 - STRS - State Teachers Retirement System

  • Employee or Board = E - Employee Share

  • Exclude from Retirement must be unchecked.

• Deduction Status: The deduction record must have a status of Active.

• Fiscal Year Earnings and Contributions: The employee must have a fiscal year-to-date salary and fiscal year-to-date contributions taken.

Two employee categories

The report processes two categories of employees:

1. Category 1 - Employees Without Check History:

   • Employees who have valid STRS deductions but do not have records in the check history table.

   • These are typically employees with a deduction setup but no payroll checks issued yet.

2. Category 2 - Employees With Check History:

   • Employees who have payroll checks issued after June 30th of the reporting year.

   • Check records must not be voided.

   • Deductions must be of type D (Deduction) in the check history detail.

New Hire load selection

For the New Hire Load specifically, employees are selected where:

• The deduction start date is greater than or equal to the minimum check start date for the selected pay date.

• This ensures only new hires with recent deduction start dates are included.

Additional filtering

The system also cross-references against:

• STRS Payroll work file: If data already exists in the STRS Payroll work file for a pay date on or after June 30th of the reporting year, those employees are excluded to prevent duplicate processing.

• Active Personnel Status: Only employees with active personnel records are included.

Prerequisites

Before running the OH STRS Payroll Report, the following configurations must be completed:

• Human Resources Profile - State page

• Deduction Codes for STRS Contributions

• OH Retirement System Deductions page

• Employee Retirement Deductions

• STRS Retirement Pay Codes

• Service Credit table

• Pay Date

• Reemployed Retirees

Human Resources Profile - State page

• Enter valid information in the following fields on the Human Resources Profile - State page:

  • STRS Employee Rate

  • STRS Employer Rate

  • STRS State Minimum Salary

Deduction Codes for STRS Contributions

Deduction codes for STRS contributions must be set up on the Deduction Table page.

OH Retirement System Deductions page

Deduction codes must be configured on the OH Retirement System Deductions page with the following field values:

• Retirement System = 2 - STRS - State Teachers Retirement System

• Employee or Board = E - Employee Share

• Exclude from Retirement must be unchecked.

• Accrued must be selected if reporting summer accrued contributions.

Employee Retirement Deductions

Employees must have:

• An active STRS retirement deduction code assigned on the Employee Deductions page.

• The deduction Start Date must be on or after the minimum start date of the payroll check being processed.

STRS Retirement Pay Codes

STRS Retirement Pay Codes must be set up on the Pay Codes page with STRS - State Teachers Retirement System selected in the OH Retirement System field. This defines which pay codes are subject to STRS retirement contributions.

Service Credit table

The Service Credit table must be configured if service credit calculations are required for the report. This table stores information on days worked used for credit calculations.

Pay Date

A valid Check Date must exist in the payroll check history. The Pay Date on the OH STRS Payroll - Payroll Load and OH STRS Payroll - New Hire Load pages must correspond to an existing payroll run.

Reemployed Retirees

Enter valid information on the Defined Page 32003 – Reemployed Retiree Fields page.