STRS Annual Member Contribution - File Layout and Data Mapping

The default file name for the STRS Annual Member Contribution report is <Employer STRS Number>.tpe.

For the latest file layout information, search for and refer to the current Annual Reporting Record Layout document on the State Teachers Retirement System of Ohio website.

The following table lists the field names, descriptions, positions, lengths, formats, and data sources or valid values for the STRS Annual Member Contribution report.

Field Name	Description	Position	Length	Format	Data Source or Valid Values
Employer ID	The state-defined code identifying the employer for STRS reporting.	1-4	4	Alphanumeric	Retrieved from the Employer STRS Number field on the Human Resources Profile – State page.
Taxed Member Contribution (Regular)	Post-tax employee STRS contributions withheld from the employee's paycheck after taxes (plan type "PT"). This represents the total of employee-paid contributions subject to federal and state income tax withholding for the fiscal year, adjusted for accrued amounts.	5-12	8	Numeric (99999999)	The calculated value represents the total post-tax retirement contributions withheld from the employee's paychecks during the fiscal year.
Report Fiscal Year	The fiscal year for the report data.	13-16	4	Numeric (CCYY)	Retrieved from the Report Year field on the OH STRS Annual Member Contribution - Load page.
Service Credit	The amount of retirement service credit earned by the employee during the fiscal year, expressed as a fractional year (e.g., 1.00 = one full year, 0.39 = 0.39 years). This value determines the employee's pension eligibility and the calculation of their pension benefit. The electronic file multiplies this by 100 for transmission (e.g., 1.00 becomes 100).	17-19	3	Numeric (999)	The calculated value represents the amount of retirement service credit the employee earned during the fiscal year, expressed as a decimal (e.g., 1.00 = one full year of credit).
Membership Type Code	Indicates the member's employment status for STRS reporting purposes. This field determines how STRS Ohio processes contributions and service credit.	20-20	1	Alphanumeric	The valid value is R for rehired retirees. Retrieved from the Member Type field on the Payroll Information - State Required page.
Social Security Number	The employee's Social Security number.	21-29	9	Numeric (999999999)	Retrieved from the Social Security Number field on the Member Data tab on the Employee Information form of the OH STRS Annual Member Contribution page.
Name of Employee	The employee’s name.	30-59	30	Alphanumeric	Retrieved from the Employee Name field on the Member Data tab on the Employee Information form of the OH STRS Annual Member Contribution page.
Tax-deferred Member Contribution (Pickup)	Pre-tax employer pickup STRS contributions paid on behalf of the employee (plan types "RE" or "PP"). These contributions are paid by the employer but treated as employee contributions for STRS purposes, and are exempt from federal and state income tax withholding. This represents the fiscal year total adjusted for accrued amounts.	60-67	8	Numeric (99999999)	The calculated value represents the total pre-tax retirement contributions (both employee deferrals and employer pickup amounts) withheld from the employee's paychecks during the fiscal year.
Delivery Address Line 1	The first line of the employee's address.	68-107	40	Alphanumeric	Retrieved from the Address field on the Employment tab of the Employee Information page.
Delivery Address Line 2	The second line of the employee's address.	108-147	40	Alphanumeric	Retrieved from the Address field on the Employment tab of the Employee Information page.
Delivery Address Line 3	The third line of the employee's address.	148-187	40	Alphanumeric	Not applicable
City Name	The employee's city of residence.	188-207	20	Alphanumeric	Retrieved from the City field on the Employment tab of the Employee Information page.
State Code	The employee's state of residence.	208-209	2	Alphanumeric	Retrieved from the State field on the Employment tab of the Employee Information page.
ZIP Code	The employee's zip code.	210-214	5	Numeric (99999)	Retrieved from the Zip Code field on the Employment tab of the Employee Information page.
ZIP Code Suffix	The employee's zip code extension.	215-218	4	Numeric (9999)	Retrieved from the Zip Code field on the Employment tab of the Employee Information page.
ZIP Code Delivery Point	The employee's delivery point zip code.	219-220	2	Numeric (99)	Not applicable
Accrued Contribution Amount	Contributions earned in the current fiscal year (by June 30) but not yet paid because the wages will be paid in July and August of the next fiscal year. This amount is calculated by multiplying projected summer accrued wages by the applicable STRS contribution rates, ensuring that contributions are reported in the correct fiscal year based on when the wages were earned, not when they were paid.	221-228	8	Numeric (99999999)	The calculated value represents the projected retirement contributions on salary earned during the fiscal year, but paid in the following fiscal year (typically, summer accrued salary paid in July/August).
Email Address	The employee’s email address.	229-278	50	Alphanumeric	Retrieved from the Email Address field on the Member Data tab on the Employee Information form of the OH STRS Annual Member Contribution page.
Phone Number	The employee's phone number.	279-288	10	Numeric (9999999999)	Retrieved from the Phone Number field on the Member Data tab on the Employee Information form of the OH STRS Annual Member Contribution page.
Phone Number Type	The employee's phone number type.	289-289	1	Alphanumeric	Valid values: H = Home C = Cell Retrieved from the Phone Type field on the Member Data tab on the Employee Information form of the OH STRS Annual Member Contribution page.
Reserved for future use	Leave blank.	290-350	61	spaces	spaces