Payroll Information - State Required
Before generating the reports, enter valid information on the Ohio State Reports page.
Enter Information for Regular Employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information.
Select Accept.
Enter Information for Pending Employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select OH State Required.
Refer to Field Descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field Descriptions
Field | Description |
|---|---|
SERS Days MTD | The SERS days paid month to date. This field is automatically updated. |
SERS Days Curr | The SERS days paid in the current payroll. Used in eSERS Contribution reporting if the employee has one of the SERS employee share retirement deductions listed on the Human Resources Profile - State page. During a payroll setup and employee time entry, if the employee requires a timecard, this field is populated during the time card import. If the employee does not require a timecard, this field defaults to the default days for employees and job class from the pay run. This field is automatically updated. |
Weeks Paid Tot | The total number of weeks for the quarter. This field is automatically updated. |
Weeks Paid Cur | The weeks paid in the current payroll. This field is automatically updated. |
Member Type | The member type for STRS report. Enter R if the employee is a rehired retiree. Otherwise, leave this field blank. |
No Medicare | Indicates if Medicare is exempt from local tax. Valid values:
For employees who have local work taxes and are subject to Medicare wages but do not owe Medicare taxes, enter Y. |
Default Weeks | The default credit weeks. |
Worksite Code | The employee worksite code. |
Mult Worksite | If the employee is attached to multiple worksites, enter the code for multiple worksites. |
New Hire Rpt | Automatically updated flag to indicate a new hire. |
STRS Days Curr | The current STRS days paid. Used in STRS Annual Member Contribution reporting if the employee has one of the STRS employee share retirement deductions listed on the Human Resources Profile - State page.
This field is automatically updated. |
STRS Days FTD | The STRS days paid fiscal to date (FTD). Accumulated from STRS Days Curr during the payroll calculation. Used in STRS Annual reporting if the employee has one of the STRS employee share retirement deductions listed on the Human Resources Profile - State page. The employee's number of work days should not come from the primary pay rate, similar to that of certified substitutes or coaches. This field is automatically updated. |
SERS Hours/Day | The SERS hours or days to be used as an override. |
Qtrwage Rpt | Indicates if the employee is included in the Quarterly Wage report. Valid values:
|
SERS Xtra Hrs | The SERS extra hours paid. |
SERS Emp Stat | The SERS employee status. |
SERS Emp Date | The SERS employee status date. |
EMIS Term Code | The term code for summer separation override. This override is used only for the summer separations load process. You must enter termination codes in Employee EMIS Position records. This is required for the summer separation, but do not use it for the regular year. |
EMIS Term Date | The term date for summer separation override. This override is used only for the summer separation load process. You must enter termination codes in Employee EMIS Position records. This is required for the summer separation, but do not use it for the regular year. |
Rpt to EMIS | Indicates if the employee is included in the EMIS report. Enter Y to load an employee record into the EMIS Staff Report module for EMIS reporting. Valid values:
|