STRS Annual Member Contribution

The Ohio State Teachers Retirement System (STRS) requires all employers to submit an electronic annual report detailing member contributions based on earned compensation.

The report contains:  

• Earnings for each active member and reemployed retiree.  

• Member contributions that have been withheld.

• Employer contributions, if applicable.

The contribution data for each employee is sourced from the total fiscal amounts in their STRS deduction records. STRS requires a separate accounting of contributions for wages earned during the fiscal year that will be paid in July and August of the following fiscal year. These accrued contributions are calculated by multiplying the total of contract balances by the STRS deduction and benefit rates. Since these accrued amounts are eventually paid in the next fiscal year, they are included in the budgetary total within the employee's STRS deduction record for the current year. Consequently, the total contribution is determined by subtracting the accrued amounts from the previous year and adding the accrued amounts for the current year to the fiscal total.

Important considerations

1. There may be accrued contributions based on non-contract wages that have yet to be paid. These accrued contributions and either the pickup or after-tax contribution amounts will have to be adjusted manually using the update option to reflect these amounts.

2. After submitting the electronic file, STRS may send back a report with corrections to the data. The work file should be adjusted manually to reflect the corrections. The accrued contribution field (and corresponding accrued wage field) from this year's report will be used in the next year's report to correct the actual fiscal amounts. It is important to maintain the accuracy of these values.

3. The Annual Member Contribution load option must be run before running Year-end clear operations, since the calculations depend on the deduction buckets.

4. Before loading employee information into the OH STRS Annual Member Contribution maintenance table, you must set up the number of STRS accrued pays by pay rate pay group. This pertains to employees who may work on a contract that ends in June but receive their pay in July or August. Since the OH STRS Annual Member Contribution report is typically run after the last June pay and before the Fiscal Year-End, the program will project accrued deductions for each employee based on the number of pays that employee will receive during the summer.

Menu path

From the Human Resources menu, select State. From the State - OH menu, select STRS Annual Member Contribution.

Submission period

The report must be submitted by the first Friday in August for the fiscal year that ends June 30.

Selection rule

Employees who have a valid retirement deduction are selected, and their annual contributions are reported.

Prerequisites

• Enter valid information in the following fields on the Human Resources Profile - State page: 

  • Employer STRS Number

  • STRS Employee Rate

  • STRS Employer Rate

  • STRS State Minimum Salary

• Enter valid information in the following fields on the Payroll Information - State Required page:

  • Member Type

  • STRS Days Curr

  • STRS Days FTD

• Complete the Setup procedures.