Assignments

You must set up employee assignments to report the data to the Michigan Education Information System (MEIS) Registry of Educational Personnel (REP). You must set up assignments using the Michigan State Assignment codes. A list of valid codes is available in the CEPI REP Data Field Descriptions Manual.

Specify Baseline Assignment Information For Regular Employees

Regular employees do not have a Pending Status of Add Pending on the Employee Information page.

On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information.
Specify the search criteria, then click Search.
Alternatively, you can select Exclude Pending Employees, then click Search.
Double-click the relevant employee record.
Click Personnel Information and choose Assignments.
Click Add new. Refer to Field Descriptions and enter the required information.
Click Accept.

You can add up to four assignments per employee.

Specify Baseline Assignment Information For Pending Employees

Pending employees have a Pending Status of Add Pending on the Employee Information page.

On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search.
Alternatively, you can select Only List Pending Employees, then click Search.
Double-click the relevant employee record.
Click Assignments (under Personnel).
Click Add new. Refer to Field Descriptions and enter the required information.
On the navigation bar, click OK.
Click Finish.

You can add up to four assignments per employee.

Field Descriptions

Field

Description

Assignment

Position assignment

Refer to the CEPI REP Data Field Descriptions Documentation for a list of valid assignment codes.

If the Effectiveness field on an employee's Employee Defined Page 500 – MEIS REP page is blank and if the value selected in the Assignment field is any of the following, an error is logged when loading data for the MEIS REP (Registry of Educational Personnel) report:

Assignment Code	Description
000AX through 000ZZ, (except 00SUB, 00PAR, 00STU, 000NY, 00200 through 00279, and 00281 through 00413)	Teachers
00192 through 00197	Teachers
00501 through 00599	Teachers
60300 and 60400	Teachers
70*, 71, 72, 73* and 74***	Superintendents, Assistant Superintendents, Administrators, Principals, and Assistant Principals
75*, 76*	Directors, Supervisors

Percent

Full-Time Equivalency (FTE)

Decimal value representing the percentage of time spent in the assignment (100% = 1.00).

Period

Number of periods spent on the assignment

Location

Location of assignment

Highly Qualified Reason

Highly qualified status

Select the highly qualified status code created during the Qualification Methods setup.

If your district’s Qualification Method codes differ from the REP highly qualified status codes, set up a crosswalk within the MI MEIS Registry of Educational Personnel application.

Number of Classes

Number of classes taught for this position (0 - 9)

The default is zero.

Account Code

Accounting/function code

Enter the appropriate code for each position as determined for accounting purposes in a given school district. Refer to the Michigan Public School Accounting Manual for a list of valid accounting/function codes.

If you do not enter an accounting/function code, the REP data load process loads the account code from the employee’s primary rate (largest distribution percentage).

You can translate invalid MI accounting/function codes to valid codes using the Account Crosswalk table within the REP application.

Academic Major

Academic major

Valid values:

Yes - staff member with an academic major, coursework equivalent to an undergraduate academic major, a graduate degree, or advance certification or credentialing for the position assignment.
No - staff member without the required major or equivalency for this position.
Not Applicable - staff member with position assignment codes above “00599” or if the assignment does not have to be submitted for highly qualified status.

Academic Minor

Academic minor

Valid values:

Yes - staff member with an academic minor, coursework equivalent to an undergraduate academic minor for the position assignment.
No - staff member without the required minor or equivalency for this position.
Not Applicable - staff member with position assignment codes above “00599” or if the assignment does not have to be submitted for highly qualified status.

Admin Continuing Education

Continuing education administrator

Valid values:

Met - staff member meets the requirements for administrator continuing education.
Not Met - staff member does not meet the requirements for administrator continuing education.
Not Applicable - does not apply to the staff member

Developmental Kindergarten

Developmental kindergarten

Includes Young Fives, Early Fives, Jump Start, Begindergarten, etc.

Kindergarten

1^st Grade

First grade

2^nd Grade

Second grade

3^rd Grade

Third grade

4^th Grade

Fourth grade

5^th Grade

Fifth grade

6^th Grade

Sixth grade

7^th Grade

Seventh grade

8^th Grade

Eighth grade

9^th Grade

Ninth grade

10^th Grade

Tenth grade

11^th Grade

Eleventh grade

12^th Grade

Twelfth grade

Alternative Education

Alternative education

Special Education Age Groups

Special education age groups

For special education staff members, check one of the following four boxes to indicate the age group they serve:

Special Education Age Group 0-2 yrs
Special Education Age Group 3-5 yrs
Special Education Age Group 6-21 yrs
Special Education Age Group 22-26 yrs

Adult Education

Adult education

Early Childhood/ Parenting

Early childhood/ parenting

Career/Technical Education

Career/technical education

State Agency

State agency

Early On/Early Intervention

Early on/Early intervention (Part C of IDEA)

Administrative or Support Staff

Administrative or support staff (all levels)

Select one of the following options:

Administrative or Support Staff
English as a Second Language – Other
Bilingual Education/ELL – Other
English as a Second Language – Title III Only
Bilingual Education/ELL – Title III
Bilingual Education/ELL – Section 41
Migrant Education Program
Migrant Education Program – Summer

Leave blank if not applicable