Assignments

You must set up employee assignments to report the data to the Michigan Education Information System (MEIS) Registry of Educational Personnel (REP). You must set up assignments using the Michigan State Assignment codes. Valid codes are available in the CEPI REP Data Field Descriptions Manual.

Enter Assignment information for regular employees

Regular employees do not have a Pending Status of Add Pending on the Employee Information page.

On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information.
Specify the search criteria, then click Search.
Alternatively, you can select Exclude Pending Employees, then click Search.
Double-click the relevant employee record.
Click Personnel Information and choose Assignments.
Click Add new. Refer to Field descriptions and enter the required information.
Click Accept.

You can add up to four assignments per employee.

Enter Assignment information for pending employees

Pending employees have a Pending Status of Add Pending on the Employee Information page.

On the start page, choose Human Resources.
Select Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria, then click Search.
Alternatively, you can select Only List Pending Employees, then click Search.
Double-click the relevant employee record.
Click Assignments (under Personnel).
Click Add new. Refer to Field descriptions and enter the required information.
On the navigation bar, click OK.
Click Finish.

You can add up to four assignments per employee.

Field descriptions

The following table describes the fields on the Assignments page.

Field	Description
Assignment	Position assignment Refer to the CEPI REP Data Field Descriptions Documentation for valid assignment codes. If the Effectiveness field on an employee's Defined Page 500 – MEIS REP page is blank and the value selected in the Assignment field is any of the Assignment Codes values, an error is logged when loading data for the MEIS REP (Registry of Educational Personnel) report.
Percent	Full-Time Equivalency (FTE) Decimal value representing the percentage of time spent on the assignment (100% = 1.00).
Period	Number of periods spent on the assignment
Location	Location of assignment
Highly Qualified Reason	Highly qualified status Select the highly qualified status code created during the Qualification Methods setup. If your district’s Qualification Method codes differ from the REP highly qualified status codes, set up a crosswalk within the MI MEIS Registry of Educational Personnel application.
Number of Classes	Number of classes taught for this position (0 - 9) The default is zero.
Account Code	Accounting/function code Enter the appropriate code for each position as determined for accounting purposes in a given school district. Refer to the Michigan Public School Accounting Manual for valid accounting or function codes. If you do not enter an accounting/function code, the REP data load process loads the account code from the employee’s primary rate (largest distribution percentage). You can translate invalid MI accounting/function codes to valid codes using the Account Crosswalk table within the REP application. For information about the Accounting or Function Codes and the corresponding Assignment Codes, refer to Accounting or Function Codes.
Academic Major	Academic Major Valid values: Yes - staff member with an academic major, coursework equivalent to an undergraduate academic major, a graduate degree, or advanced certification or credentialing for the position assignment. No - staff member without the required major or equivalency for this position. Not Applicable - staff member with position assignment codes above 00599 or if the assignment does not have to be submitted for highly qualified status.
Academic Minor	Academic Minor Valid values: Yes - staff member with an academic minor, coursework equivalent to an undergraduate academic minor for the position assignment. No - staff member without the required minor or equivalency for this position. Not Applicable - staff member with position assignment codes above 00599 or if the assignment does not have to be submitted for highly qualified status.
Admin Continuing Education	Continuing education administrator Valid values: Met - staff member meets the requirements for administrator continuing education. Not Met - staff member does not meet the requirements for administrator continuing education. Not Applicable - does not apply to the staff member
Developmental Kindergarten	Developmental kindergarten Includes Young Fives, Early Fives, Jump Start, Begindergarten, etc.
Kindergarten	Kindergarten
1^st Grade	First grade
2^nd Grade	Second grade
3^rd Grade	Third grade
4^th Grade	Fourth grade
5^th Grade	Fifth grade
6^th Grade	Sixth grade
7^th Grade	Seventh grade
8^th Grade	Eighth grade
9^th Grade	Ninth grade
10^th Grade	Tenth grade
11^th Grade	Eleventh grade
12^th Grade	Twelfth grade
Alternative Education	Alternative education
Special Education Age Groups	Special education age groups For special education staff members, check one of the following four boxes to indicate the age group they serve: Special Education Age Group 0-2 yrs Special Education Age Group 3-5 yrs Special Education Age Group 6-21 yrs Special Education Age Group 22-26 yrs
Adult Education	Adult education
Early Childhood/ Parenting	Early childhood/ parenting
Career/Technical Education	Career/technical education
State Agency	State agency
Early On/Early Intervention	Early on/Early intervention (Part C of IDEA)
Administrative or Support Staff	Administrative or support staff (all levels) Select one of the following options: Administrative or Support Staff English as a Second Language – Other Bilingual Education/ELL – Other English as a Second Language – Title III Only Bilingual Education/ELL – Title III Bilingual Education/ELL – Section 41 Migrant Education Program Migrant Education Program – Summer Leave blank if not applicable.

Accounting or Function Codes

The following table lists the Accounting or Function Codes and the corresponding Assignment Codes.

Assignment Code or Description	Accounting/Function Code
All Special Education Instructors	122
School Administrators, such as principals and assistant principals	241
000AX through 000ZZ, 00192 through 00197, 00500 through 00599, 60200 through 60501, 92900, 94100, and 96200 (excluding 000NT, 000NY, and 000ND)	111 through 135
60401 and 60501	351
00200 through 00392, 60100, 60600 and 60700, 70000 through 79999, and 81500 through 99900 (excluding 92900, 94100, and 96200 or 7xx30),	211 through 459
7xx30	111, 118, or 3xx
00403, 00405, and 00406	1xx through 3xx
00410 and 00412	125 or 3xx
80002, 80005, and 80014	1xx or 3xx
00404, 00407, 00411, 00413, 80001, 80004, and 80016	2xx through 3xx
000NT – Guidance and Counseling	212
000NY – School Nurse	213
000ND – Library Media	222
00360 – Occupational Therapy	213
00370 – Physical Therapy	213

Assignment Codes

The following table lists the Assignment Codes for which errors are logged when the Effectiveness field on the Defined Page 500 - MEIS REP page is blank.

Assignment Code	Associated With
000AX through 000ZZ (except 00SUB, 00PAR, 00STU, 000NY, 00200 through 00279, and 00281 through 00413)	Teachers
00192 through 00197	Teachers
00280	Teachers
00501 through 00599	Teachers
60300 and 60400	Teachers
70*, 71, 72, 73* and 74***	Superintendents Assistant Superintendents Administrators Principals Assistant Principals
75*, 76*	Directors Supervisors