Payroll Information - State Required
Before generating the reports, enter valid information on the Louisiana State/Retirement page.
Enter information for regular employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Refer to Search for records for more information.Select the relevant employee record and select Accept.
Select Payroll Information and then select State Required.
Refer to the Field descriptions and enter valid information.
Select Accept.
Enter information for pending employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Only List Pending Employees and then select Search.
Refer to Search for records for more information.Select the relevant employee record and select Accept.
Select Louisiana State/Retirement Screen.
Refer to the Field descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field descriptions
The following table lists the fields, descriptions, and reports that reference the fields on the Louisiana State/Retirement page.
Field | Description | Referencing Reports |
|---|---|---|
Reporting Unit | The state-assigned reporting unit number of the worksite where the employee is working during the quarter. | |
County Code | The three-digit numeric FIPS county code of the employee's worksite | |
Industry Code | The six-digit North American Industrial Classification System (NAICS) code assigned to the reporting unit where the employee is assigned. | |
Full Time Earn | The employee’s full-time earnings. | |
Ext Begin Date | The extended leave begin date for an employee who is entitled to extended leave. | |
Ext Carry Time | The extended carryover time for an employee who is entitled to extended leave. This field is informational only and is not used in any calculations. | |
Prev Ext Bal | The extended leave balance in the previous cycle. | |
Exclude Retir | Indicates whether to exclude the employee from the Retirement reports. Valid values:
| |
Qtrly Wage | Indicates whether to exclude the employee from the Quarterly Wage report. Valid values:
| |
Summer Total | The total number of summer days available for an employee for whom summer hours must be reported. | |
Summer Worked | The number of summer days worked for an employee for whom summer hours must be reported. | |
Qtrwage Hours | The hours worked during the quarter. This field value is used in the Nominal Hourly Wage calculation and overrides hours calculated by any other method. |