LA Extended Leave Report
The LA Extended Leave Report is accessed by selecting the following menu path: Human Resources > State > LA Extended Leave Report.
Report Specific Setup
Louisiana State Or Retirement Page
Path: Human Resources->Entry and Processing->Employee Information->Payroll Information->State Required
The extended leave begin date must be recorded for any employee who should have extended leave reported. This is entered on the Louisiana State Retirement page.
The EXT BEGIN DATE entered on this page will be included in the Extended Leave report.
Note: the EXT CARRY TIME field is informational only and is not used in any calculations.
Generating Reports and Files
From the Louisiana Extended Leave Report page, click OK to run the report. There are no options for this report; all employees who have a leave bank code with the extended leave accrual type of "E" will be included.
This is only a hard copy report; there is no electronic file output.
Report Layout
Field | Location in the Application |
|---|---|
EMPLOYEE NO | Employee table, Empl_no field. |
EMPLOYEE NAME | Employee table. Include l_name, f_name, m_name and name_suffix |
CYCLE EARNED | Payroll table, leave earned fields where accrual type (acc_type) = "E". Rows will be put out lv1_ear through lv10_ear if data is present. |
CYCLE TAKEN | Payroll table, leave taken fields where accrual type (acc_type) = "E". Rows will be put out lv1_tak through lv10_tak if data is present. |
CYCLE BALANCE | Payroll table, leave balance fields where accrual type (acc_type) = "E". Rows will be put out lv1_bal through lv10_bal if data is present. |
BEGIN DATE | Empuser table, EXT BEGIN DATE field (ftext7) |
Extended Leave Accrual process
The following isn't directly related to the Extended Leave report, but it describes how the Leave Accrual processing works during payroll processing.
The accrual process occurs during every pay run and manual check, but not in the advance pay process.
The extended leave accrual processing for an employee involves the following steps:
Updates the employee's begin date: If the Begin Date on the employee's extended leave screen is blank, the system will update the field with the most recent of the employee's hire date or state extended leave program start date. If the employee has a carry date from previous parish, the user must enter the carry date as the "EXT Begin Date" on the employee's state/retirement screen.
Check if the employee is starting a new cycle: If the employee's begin date is between the last payroll date in the employee's payroll record and pay period end date, and the year of the current pay is the 6 year of the employee's begin date, the employee is starting a new cycle.
If the employee is starting a new cycle, the extended leave screen will be updated as following:
The leave balance of the extended leave code will be copied into the extended leave screen field for the previous cycle balance (Prev Bal).
The new begin date will be reset to the new date, which should be the 6 years after the original one.
The Carry time field will be reset to zero.
If the employee is starting a new cycle, the employee's leave bank will be updated as following:
The balance amount for the leave code will be copied into field of "PREV BAL" in the employee's state/retirement screen.
The Balance field will be set to the accrual rate for the leave code.
The Earned field will be set to the accrual rate for the leave code.
The Taken field will be reset to zero for the leave code.