LA PEP Report - Maintain Data - Teacher Information
If errors are encountered during the Load data process, you can correct the source data on the Teacher Information tab of the LA PEP Report page. After corrections, you must reload the data.
PowerSchool recommends that you correct the report’s source data that is retrieved from the Core application.
On the LA PEP Report page, search for records using the search criteria. Refer to Search for records for more information.
Select the Teacher Information tab.
To add a record, select Add new. Refer to the Field descriptions, enter valid information, and select Accept.
To edit a record, select the record and select Accept. Update the information and select Accept.
To delete, select Delete, and then Yes.
Field descriptions
The Teacher Information tab on the LA PEP Report page consists of the following sections:
General Information
The following table describes the fields in the General Information section on the Teacher Information tab of the LA PEP Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Certificate Type/Number/Suffix | The certificate type, number, and suffix. The Certificate Type and Certificate Number fields must be blank if a value is present in the Certificate Exception Code field. The Certificate Suffix field is required if the Employee Status field value is any of the following:
For Employee Status 02, this field is optional or should be left blank. | For a list of valid values, refer to the following sections in the PEP User Guide:
|
Certificate Exception Code | The teaching certificate exception code representing the allowed exception in which a teacher may teach without possessing a Louisiana teaching certificate issued by the Office of Teacher Certification. The Certificate Type and Certificate Number fields must be blank if a value is present in this field. | Valid values:
Certificate Exception Code 5 - Certificate Pending is intended for use as a temporary indicator only. It is critical that this exception code is removed and the certificate number added to the PEP Teacher Information record as soon as the teaching certificate is issued. For more information, refer to Element Name: Teaching Certificate Exception Code in the PEP User Guide. The field value is retrieved from the Cert Except. field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Cert Except. field value on the Defined Page 1000 - Louisiana PEP Data page. |
Education Level | The educational level code indicating the highest level of academic achievement on which the employee's salary is based. This field is required if the Employee Status field value is any of the following:
For Employee Status 02, this field is optional or should be left blank. | Valid values:
For more information, refer to Element Name: Educational Level Code in the PEP User Guide. |
Years Experience | The employee's total years of experience on which the salary is based. This field is required if the Employee Status field value is any of the following:
| For employee status code 02, this field is optional, and the valid value is 00. If this is the employee's first year working in this field, the valid value is 00. For more information, refer to Element Name: Experience, Years Allowed Count in the PEP User Guide. The field value is retrieved from the Years in Total field on the Employment tab of the Employee Information page. This field value overrides the Years in Total field value on the Employment tab of the Employee Information page. |
Days Employed | The number of employment days. | Not applicable |
Part/Full Time | The employee type code indicating whether the employee is full- or part-time. | Valid values:
For more information, refer to Element Name: Employee Type Code in the PEP User Guide. The field value is retrieved from the Part Time Status field on the Personnel tab of the Employee Information page. This field value overrides the Part Time Status field value on the Personnel tab of the Employee Information page. |
Retirement Code | The retirement system code representing the retirement system in which the employee is an active participant. This field is required if the Employee Status field value is any of the following:
Leave this field blank if the Employee Status field value is any of the following:
| Valid values:
For more information, refer to Element Name: Retirement System Code in the PEP User Guide. The field value is retrieved from the Retire Code field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Retire Code field value on the Defined Page 1000 - Louisiana PEP Data page. The values in the drop-down list are retrieved from the User-defined table RC. |
Retiree Return Code | The employee's retiree return-to-work code, under which the retired employee returned to work. This field is required if the Employee Status field value is any of the following:
Leave this field blank if the Employee Status field value is any of the following:
Leave this field blank for employees who are not retirees returning to work. | Valid values:
For more information, refer to Element Name: Retiree Return to Work Code in the PEP User Guide. The field value is retrieved from the Retire Return field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Retire Return field value on the Defined Page 1000 - Louisiana PEP Data page. The values in the drop-down list are retrieved from the User-defined table RR. |
Sabbatical Status | The sabbatical status code indicating the sabbatical type taken. This field is optional or must be left blank if the Employee Status field value is any of the following:
Leave this field blank if the Employee Status field value is any of the following:
| Valid values:
For more information, refer to Element Name: Sabbatical Status Code in the PEP User Guide. The field value is retrieved from the Sabbatical Cd field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Sabbatical Cd field value on the Defined Page 1000 - Louisiana PEP Data page. |
Salary Reduction Code | The salary reduction code indicating why an employee’s June 30 salary data is less than the budgeted salary data when the time worked equals the same full-time equivalent (FTE) status reflected in the October 1 data collection. For example, for the October 1 data collection period, an employee’s total salary is budgeted at $40,000.00, with an FTE = 1. The total salary paid for the June 30 collection is $27,000.00, with an FTE = 1. A salary reduction code would indicate that, although the FTE remained 1, certain situations resulted in a salary reduction. This field is optional or must be left blank if the Employee Status field value is any of the following:
Leave this field blank if the Employee Status field value is any of the following:
Leave this field blank if the position is vacant. | Valid values:
For more information, refer to Element Name: Salary Reduction Code in the PEP User Guide. The field value is retrieved from the Salary Reduct. field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Salary Reduct. field value on the Defined Page 1000 - Louisiana PEP Data page. |
Employee Status | The employee's LEA status code. This field value must be 01 for vacant positions. | Valid values:
For more information, refer to Element Name: Employee Status Code in the PEP User Guide. The field value is retrieved from the Status Code field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Status Code field value on the Defined Page 1000 - Louisiana PEP Data page. |
Hire Date | The employee's date of hire. The format is MMDDYYYY. This field is required if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | For more information, refer to Element Name: District Employee Hire Date (District Hire date) in the PEP User Guide. The field value is retrieved from the Hire Date field on the Employment tab of the Employee Information page. This field value overrides the Hire Date field value on the Employment tab of the Employee Information page. |
Exit Reason Code | The code for the employee's reason for exiting employment. | Valid values:
|
Nurse Certification Number | The registered nurse (RN) certification number. | The field value is retrieved from the Number field on the Certifications/Licenses page when the employee has a certificate with the certification type RN and the certificate is set as the primary certification. |
Nurse Certification Verified | Indicates whether the Nurse Certification Number must be verified during the Load process. This option is selected by default. | Not applicable |
Highly Qualified Teacher Information
The fields in the Highly Qualified Teacher Information section indicate that the employee is highly qualified according to the definition of a Highly Qualified Teacher in the No Child Left Behind Act (NCLB).
The following are the fields in the Highly Qualified Teacher Information section on the Teacher Information tab of the LA PEP Report page:
Elementary-General
Elementary-Foreign Language
Middle School-English
Middle School-Math
Middle School-Science
Middle School-Social Studies
Middle School-Foreign Language
High School-English
High School-Math
High School-Science
High School-Social Studies
High School-Foreign Language
High School-Art
Para-professional
Minutes and Salary Information
The following table describes the fields in the Minutes and Salary Information section on the Teacher Information tab of the LA PEP Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Workday Minutes | The number of minutes in the average workday applicable for the combination of one or more contracts under which the individual was employed during the school year being reported. This field is required if the Employee Status field value is any of the following:
This field should be left blank if the Employee Status field value is any of the following:
| For more information, refer to the following sections in the PEP User Guide:
The field value is retrieved from the Minutes/Day field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Minutes/Day field value on the Defined Page 1000 - Louisiana PEP Data page. |
Total Salary | The employee's total annual salary for all the positions for which the employee is assigned, excluding PIP Salary. This field is required if the Employee Status field value is any of the following:
This field should be left blank if the Employee Status field value is any of the following:
| For more information, refer to Element Name: Total Salary Amount in the PEP User Guide. The field value is retrieved from the Annual Salary field on the Pay Rate Information page. This field value overrides the Annual Salary field value on the Pay Rate Information page. |
PIP Salary | The additional salary amount provided to PIP participants. This field is required if the Employee Status field value is any of the following:
This field should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | Valid values:
For more information, refer to Element Name: PIP Salary Amount in the PEP User Guide. |
Demand Salary | The employee's total demand salary. This field is required if the Employee Status field value is any of the following:
This field should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | For more information, refer to Element Name: Salary Amount, Demand-Based Pay in the PEP User Guide. The field value is retrieved from the Annual Salary field on the Pay Rate Information page. This field value overrides the Annual Salary field value on the Pay Rate Information page. |
Performance Salary | The employee's total performance salary. This field is required if the Employee Status field value is any of the following:
This field should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | For more information, refer to Element Name: Salary Amount, Performance-Based Pay in the PEP User Guide. |
Tenure Information
The following table describes the fields in the Tenure Information section on the Teacher Information tab of the LA PEP Report page.
Field | Description | Load logic - Data source and Valid values |
|---|---|---|
Status | The employee's tenure status code. This field is required if the Employee Status field value is any of the following:
This field is optional or should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | Valid values:
For more information, refer to Element Name: Tenure, Status in the PEP User Guide. The field value is retrieved from the Tenure Status field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Tenure Status field value on the Defined Page 1000 - Louisiana PEP Data page. |
Add Date | The date the employee received tenure. This field is enabled if the Status field value is any of the following:
This field is required if the Status field value is 01 - Has tenure. This field is required if the Employee Status field value is any of the following:
This field is optional or should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | For more information, refer to Element Name: Tenure, Date Added in the PEP User Guide. The field value is retrieved from the Ten Add Date field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Ten Add Date field value on the Defined Page 1000 - Louisiana PEP Data page. |
Lost Date | The date the employee lost tenure. This field is enabled if the Status field value is 03 - Had tenure but lost it. This field is required if the Status field value is 03 - Had tenure but lost it. This field is required if the Employee Status field value is any of the following:
This field is optional or should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | For more information, refer to Element Name: Tenure, Date Lost in the PEP User Guide. The field value is retrieved from the Ten Lost Date field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Ten Lost Date field value on the Defined Page 1000 - Louisiana PEP Data page. |
Lost Reason | The reason the employee lost tenure. This field is enabled if the Status field value is 03 - Had tenure but lost it. This field is required if the Status field value is 03 - Had tenure but lost it. This field is required if the Employee Status field value is any of the following:
This field is optional or should be left blank if the Employee Status field value is any of the following:
This field must be blank for vacant positions. | Valid values:
For more information, refer to Element Name: Tenure, Reason in the PEP User Guide. The field value is retrieved from the Lost Reason field on the Defined Page 1000 - Louisiana PEP Data page. This field value overrides the Lost Reason field value on the Defined Page 1000 - Louisiana PEP Data page. |