QC Record Layout
The following table lists the numbers, positions, names, descriptions, and data source or valid values for the QC record.
Number | Position | Name | Description | Data Source or Valid Values |
|---|---|---|---|---|
Not applicable | 1-8 | filler | Leave blank | spaces |
QC010 | 9-10 | Sort Type | Identifies the record type. | Retrieved from the Sort Type field on the EMIS Cash Table page. The valid value is QC. |
Not applicable | 11 | filler | Leave blank | spaces |
QC020 | 12-15 | Fiscal year | The reporting fiscal year. | Retrieved from the Fiscal Year field on the EMIS Cash Table page. |
QC030 | 16 | Reporting Period | The reporting period of the fiscal year. | Retrieved from the Reporting Period field on the EMIS Cash Table page. |
QC040 | 17-22 | District IRN | The six-digit state-assigned Information Retrieval Number (IRN). | Retrieved from the District IRN field on the EMIS Cash Table page. |
QC050 | 23-25 | Schedule Sequence | The state-specified schedule sequence. | Retrieved from the Schedule Sequence field on the EMIS Cash Table page. The valid value is AAE. |
QC060 | 26-28 | Schedule Frequency | The state-specified schedule frequency. | Retrieved from the Schedule Frequency field on the EMIS Cash Table page. The valid value is 001. |
QC070 | 29-32 | Line Number | The state-specified line number. | Retrieved from the Line Number field on the EMIS Cash Table page. The valid value is 1. |
QC080 | 33-35 | Schedule Number | The state-specified schedule number. | Retrieved from the Schedule Number field on the EMIS Cash Table page. The valid value is CSH. |
Not applicable | 36-37 | filler | Leave blank | spaces |
QC110 | 38-40 | Fund | A three-digit code assigned by the State Auditor's Office to ensure money is spent for specified purposes. | Retrieved from the Fund field on the EMIS Cash Table page. |
QC120 | 41-44 | Special Cost Center | The four-digit code that tracks costs for temporary or specific needs when defining funds. | Retrieved from the Special Cost Center field on the EMIS Cash Table page. |
Not applicable | 45-65 | filler | Leave blank | spaces |
QC190 | 66-151 | District Account Description | The description of the account structure as maintained by the State Auditor. | Retrieved from the Account Description field on the EMIS Cash Table page. |
QC200 | 152 | Fund Class | The fund class. | Retrieved from the Fund Class field on the EMIS Cash Table page. Valid values:
|
QC210 | 153-164 | July 1 Cash Balance | The available cash at the beginning of the fiscal year, which is July 1st. | Retrieved from the July 1 Cash Balance field on the EMIS Cash Table page. |
QC220 | 165-176 | Fiscal Year Receipts | The receipts for the fiscal year. | Retrieved from the Fiscal Year Receipts field on the EMIS Cash Table page. |
QC230 | 177-188 | Fiscal Year Expenditures | The funds spent during the fiscal year for goods and services. | Retrieved from the Fiscal Year Expenditures field on the EMIS Cash Table page. |
QC240 | 189-200 | Current Cash Encumbered | The funds or cash encumbered for orders in process. | Retrieved from the Current Cash Encumbered field on the EMIS Cash Table page. |
QC250 | 201-212 | Current Fund Balance | The balance of a particular fund at a given time. | Retrieved from the Current Fund Balance field on the EMIS Cash Table page. |
Not applicable | 213-300 | filler | Leave blank | spaces |
For more information about the QC record layout, refer to Section 6.2 of the EMIS Manual.