eSERS Contribution Report

The Ohio electronic School Employee Retirement System (eSERS) requires reporting earnings, employee and employer contributions, hours and days paid (per pay period).

This option allows users to prepare the electronic file for submission to the eSERS as well as a printed copy for user reference. Data can be loaded into a maintenance file for review, update and adjustment. There are several configurations that must be set up in order for eSERS reporting to be accurate.

Only one set of data for a particular pay date is allowed in the work file at one time. If data for a certain pay date must be loaded again, the Purge option must be run to remove the existing data, and then the Load feature is run to put the new data in the work file.

Menu Path: Human Resources > State > State > OH eSERS Contribution Report

Action Bar Items

The following items display on the Action Bar:

Load	Displays the eSERS Contribution Report page. This option will load data for the pay date specified to the Ohio eSERS Deposits and Days Paid work file for all employees who have a retirement deduction.
Purge	Displays the eSERS Contribution Report Purge page. This option will delete all the Ohio eSERS Contribution Report records, for the date specified, from the eSERS work file.
Report	Displays the eSERS Contribution Report Report page. This option will create the Ohio eSERS monthly Member Contribution Report in either hard copy or electronic file format for the pay period specified.
Pay Schedule	Displays the eSERS Pay Schedule page. For more details, refer to the following topic, Pay Schedule.
Clear State Required	Displays the eSERS Contribution Report page. This option will clear the 'SERS Xtra Hrs' field and the 'SERS Days Curr' field on the employee state required screen. Data will be backed up.

Loading pay data

Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
On the Action Bar, click Load to display the Load page.
In the Load Criteria section, enter the Pay Data to load from.
Select to Override Contribution cycle codes with OTH, if desired.
Select to Include Retro Pay in the load, if desired.
When finished, click OK.

Adding a new Contribution Report

Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Add New.
In the School Employees Retirement System Data section, complete the fields as needed. For details, refer to the Fields section below.
When finished, click OK to save the record.

Changing an existing Contribution Report

Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click OK.
In the School Employees Retirement System Data section, change the fields as needed. For details, refer to the Fields section below.
When finished, click OK to save the record.

Deleting a Contribution Report

Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click Delete.
In the Confirmation dialog, click Yes to delete the record.

Generating a Contribution Report

Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Report on the Action Bar to display the eSERS Contribution Report Report page.
In the Report Type section, select whether the report will be Hard Copy or Electronic File on the respective radio dials.
In the Report Criteria section, enter the Pay Date. To clear SERS Days Curr and SERS Xtra Hrs fields on the State Required page, select the Clear State Required checkbox. For details, refer to Employee Information - Ohio State Reports page.
Click OK.
In the Print window, specify how you want to generate the report, and then click OK. The report's default file name is ohesersrpt.rpt.
- In the Question dialog, click Yes to include the full Social Security numbers in the report. Otherwise, click No.

Fields

School Employees Retirement System Data Section

Field	Description
Pay Date	Date of the payment. Cannot be changed in already existing records.
Begin Date	Beginning date of payment. Cannot be changed in already existing records.
End Date	Ending date of payment. Cannot be changed in already existing records.
Contribution Cycle Code	Pre-assigned code to classify the contribution cycle of payment. Cannot be changed on already existing records.
Earnings Code	Select: 01 - Regular 02 - Supplemental 03 - Retro Pay 04 - Stretch Pay 05 - Grievance Pay 51 - Adjustment to Regular Contribution 52 - Adjustment to Supplemental 53 - Adjustment to Retro Pay 54 - Adjustment to Stretch Pay 55 - Adjustment to Grievance Pay 91 - Missed Regular Contribution 92 - Missed Supplemental Contribution 94 - Missed Stretch Pay
Employee Number	Unique number identifying the employee as defined in the EIC.
Social Security	Employee's Social Security number.
Last Name	Employee's last name.
First Name	Employee's first name.
Middle Initial	First initial of employee's middle name.
Suffix	Suffix for employee's name (i.e. Jr., Sr., III)
Employee Status	Select: 01 - Deceased 02 - Military Leave 03 - Leave of Absence 04 - Workers Comp 05 - Retired 06 - Terminated 07 - Return from Leave 08 - Reemployed
Status Date	Date when the appointed status took effect.
Earnings	Employee's earnings. Payroll period deduction salary for deductions matching the SERS employee deductions on the OH Retirement System Deductions page. If the employee has only one deduction and it is a pickup plan, the earnings are adjusted to be the: Deduction Salary x (1 + (Employer Rate - Employee Rate)).
Pre-Tax Contribution	Contribution amount before taxes are calculated in. If it is a pretax plan, then the amount taken for the deductions matching the SERS employee deductions on the OH Retirement System Deductions page. If it is not post-tax, then 0.
Post-Tax Contribution	Contribution amount after taxes have been calculated in.
Service Credit Days	Days of service credit paid.
Hours Paid	Hours paid to the employee. Hours per day are determined in the following way: If the payrate hours per day > 1, use that for hours per day. If the payrate hours per day = 0, then hours per day is set to 0. If the payrate hours per day = 1, and if the pay method is P or R, use the SERS Hours/Day override on the State Required page. If that field is blank or the pay method is other than P or R, hours per day are set to 0. If the Exclude from retirement days option on the Calendars page is selected, it is not considered, and the payrate hours per day = 0. This is determined by: Including all the pay rates (not just primary) when Exclude from retirement days is not selected. Multiplying the Hours/Day of the pay rate with the value in the SERS Days Curr field on the State Required page.

eSERS Contribution Report Load Page

Field

Description

Pay Date

Date of the payment. Cannot be changed in already existing records.

Override Contribution

Select the field to override whatever contribution code has been selected with OTH, signifying other.

Load Includes Retro Pay

Select this field if the load includes retro pay. Upon selection, the following fields will display:

Pay Code	Drop-down selection of pay codes to receive provided begin date and end date. All of the listed codes are pay codes associated with eSERS retro pay.
Begin Date	Date for retro pay to begin.
End Date	Date for retro pay to end.