Calendars

Use the Calendars page to add, update, delete, search, and print work calendar records for the district. This page allows users to define employee work calendars that specify the start and end dates for a contract year, as well as holidays, non-work days, and weekend work days. Calendars are assigned to employees on the Pay Rate Information page and are used for payroll calculations, retirement reporting, and EMIS staff attendance tracking.

You can assign a calendar to one or more job classes in the Job Class table. The calendar is then assigned to employees when you specify their job classes.

Data from calendars is used to take attendance, calculate pay rates for salaried employees, and determine docking rates. Calendars are also used for other pay-and-leave-related purposes.

On the start page, select Human Resources.
Select Reference Tables.
From the Payroll menu, select Calendars.
Enter the Search Criteria to find the required calendar records, and then select Search.
Refer to Search for records for more information.
- To add a record, select Add new. Refer to the Field descriptions, enter or select valid information, and select Accept.
- To edit a record, select the record and select Accept. Update the information and select Accept.
- To delete, select the record and select Delete. Select Yes.
- To generate a report, select Print, and then select a Destination:
  - Select File to create the report in .rpt format. The default file name is calendar.rpt. You can change the default file name.
  - Select Screen to download the report in .pdf format. The default file name is calendar_<#####>.pdf.
  - Select Excel to download the report in .xlsx format. Select the required Excel Options. The default file name is calendarrpt<####_#####>.xlsx.
    - Select OK.
      - Download the .rpt file from the View Files page.
      - Save the .pdf or .xls file.
        For more information about the Print option, refer to Print Reports.

Field descriptions

The following pages contain Ohio-specific fields:

Calendars page

The following table describes the Ohio-specific fields on the Calendars page.

For information about other fields on the Calendars page, refer to Calendar Table.

Field

Description

Referencing Report

Exclude from retirement days

Indicates whether to exclude this calendar from SERS (School Employees Retirement System) and STRS (State Teachers Retirement System) retirement days calculations during payroll processing.

Use this option for calendars that should not contribute to an employee's retirement service credit, such as calendars for non-retirement-eligible positions or supplemental assignments.

Copy Calendar form

Use the Copy Calendar form to create a new calendar by copying data from an existing calendar. This feature allows users to quickly set up a new calendar year by copying the structure and dates from a previous calendar, reducing manual data entry and ensuring consistency.

On the Calendars page, enter the Search Criteria to find the required calendar records, and then select Search.
Refer to Search for records for more information.
Select the calendar to copy and select Copy.
Refer to the Field descriptions, enter or select valid information, and select Accept.
Select OK.