Payroll Information - State Required
Before generating reports, enter valid information on the New York State Required page.
Enter Information For Regular Employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Select Accept.
Enter Information For Pending Employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees and then select Search.
Select the relevant employee record, then select Accept.
Select New York State Required Screen.
Refer to Field Descriptions and enter valid information in the required fields.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field Descriptions
The following table describes the fields on the New York State Required page.
Field | Description |
|---|---|
ERS Number | The number assigned by the Employees' Retirement System (ERS). |
TRS Number | The number assigned by the Teachers' Retirement System (TRS). |
Hours/Day | The standard number of hours per day for the employee position. |
Employmnt Base | The number of days in a school year for which teachers are contracted for their primary assignment, including paid vacations. Valid values:
|
Additnl Fringe | The additional fringe benefit amounts to be included in the retirement benefit salary for selected benefits. Although calculated and updated by the system, the user can manually adjust it. |
Salary Earned | The employee’s salary. It is usually blank, indicating that the salary earned equals the salary received. It is required for the fourth TRS reporting quarter. |
Salary Differn | One-digit code reported for the fourth TRS reporting quarter to explain any difference between salary earned and salary received. For more information, refer to the manuals on the NYSTRS website. |
Appointmnt Typ | Used for Civil Service reporting. For example, CS Civil Service, PV Provisional, and PA part-time. |
Contract Salry | Used for reporting the TRS contract salary. Valid values:
|
ERS Tier Numbr | The ERS tier number. Valid values:
|
TRS Tier Numbr | The TRS tier number. Valid values:
|
ERS Date | The ERS enrollment date. |
TRS Date | The TRS enrollment date. |
Hire Reason | The reason the employee was hired, such as a new hire or a rehire who was previously employed. |
New Hire Reprt | Indicates if the new hire employee has been reported. Valid values:
Leave the field blank to imply N. After the New Hire report is generated, this field is updated to Y for employees reported. It ensures that the same employees do not get reported again. |
Retro Con.M.YR | Indicates if the retro contract is for multiple years. This field is no longer used. |
Retro Con.S.YR | The retro contract’s start year. This field is no longer used. |
Country | The employee’s country. |