Defined Page 500 – MEIS REP - Vendors

Use the Defined Page 500 – MEIS REP page to maintain demographic and assignment data for substitute teachers, student teachers, and non-instructional staff who are paid through Accounts Payable as vendors rather than as regular employees.

The data entered on this page is used for Michigan MEIS Registry of Educational Personnel (REP) state reporting. This is specifically designed for individuals who:

Work as day-to-day substitutes.
Are student teachers.
Are non-instructional staff members.
Are paid through Accounts Payable vendor payments rather than through payroll as regular employees.

This page allows users to:

Identify vendors for MEIS REP reporting by entering Y or N in the Report To MEIS field to indicate which vendors should be included in state submissions.
Enter demographic information for substitute teachers, student teachers, and non-instructional staff,
Record employment and assignment data.
Load vendor data into the MEIS REP tables during the state reporting data load.

On the start page, select Fund Accounting, then Reference Tables.
Select Vendor List.
Enter the Search Criteria to find the required vendor records, and then select Search.
Refer to Search for records for more information.
Select the vendor record, and then select Accept.
Select Defined Windows.
Select 500, and then select Accept.
Refer to the Field descriptions and enter valid information.
Select Accept.

Field descriptions

The following table describes the fields on the Defined Page 500 – MEIS REP page.

Field	Description
Report To MEIS	Indicates whether the employee record should be included in the Michigan MEIS (Michigan Education Information System) Registry of Educational Personnel (REP) reporting file. Valid values: Y = Report to MEIS REP N = Do not report to MEIS REP
SSN #	The employee's Social Security number, without hyphens. Used for the unique identification of staff in state reporting.
Last Name	The employee's last name.
First Name	The employee's first name.
Middle Name	The employee's middle name.
Date of Birth	The employee's date of birth.
Gender	The employee's gender. Valid values: M F
Racial/Ethnic	The employee’s racial/ethnic code. Valid values: W = White B = Black or African American H = Hispanic or Latino I = American Indian or Alaska Native A = Asian O = Native Hawaiian or Other Pacific Islander
Credential No	The employee's credential license number issued by the state of Michigan.
Date of Hire	The date the district originally hired the employee.
School	The location/building code where the employee is assigned.
Assignment	The position/assignment code for the employee's job role.
FTE	The employee’s Full-Time Equivalent. This is the percentage of time spent in the assignment expressed as a decimal (e.g., 1.00 = 100% full-time).
Status	The employment status code (termination code). Valid values: 00-19 97 98 99
Term Date	The termination date for the employee. Used when the employee has separated from employment.
Effectiveness	The Educator Effectiveness rating code. Valid values: 01 = Highly Effective 02 = Effective 03 = Ineffective 08 = Minimally Effective 09 = Exemption 12 = Effective 13 = Developing 14 = Needing Support 15 = Exemption: Teacher Effective 16 = Exemption: Admin Effective 17 = Unevaluated: Under 60 Workdays 18 = Unevaluated: Extenuating Circumstances 19 = Unevaluated: Grievance Vacated Codes 01-09 are added during installation. You must populate the EF table with the required codes. Refer to User-Defined Codes - Fund Accounting for more information.