Type 1 Record Layout
The default file name for the Annual Staff report is mdstaff.tpe.
The following table lists the data item, field name, description, length, and position.
Data Item | Field Name | Description | Length | Position | ||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Record Type | -Not Applicable | 1 = Type 1 All full-time and part-time staff members on the payroll are actively assigned as of the end date. In addition, all professional staff and Title I funded, nonprofessional staff who resigned or left the school system must have a Type 1 record between the start and end dates. If an individual’s time is split between locations, school numbers, budget codes, or position types, prorate the person’s salary and report the additional information in subsequent Type 2 records. If an individual spends 90% or more of their time on the first assignment, 100% of their FTE is reported in the Type 1 record. | 1 | 1 | ||||||||||||||||||||||||||
LEA | LEA | The two-digit state designation of the local education agency. | 2 | 2-3 | ||||||||||||||||||||||||||
School Number | Building | The four-digit code assigned to the school building. A separate record must be reported for each school if a person is assigned to multiple schools. For staff whose duties are mainly assigned at the central/regional office level (location code 1) and other (location code 7), the data field for the school number must be left blank. | 4 | 4-7 | ||||||||||||||||||||||||||
Unique Statewide Identifier | Staff ID | The ten-digit State Assigned Teacher Identification (SATID) assigned in the Unique Teacher Identifier System (UTIS). Position codes 01 through 28 only. | 10 | 8-17 | ||||||||||||||||||||||||||
Local Employee Number | Employee Number | Local assigned employee number. Right-justified with a leading zero. | 10 | 18-27 | ||||||||||||||||||||||||||
Last Name | Last Name | The employee's last name. Do not use punctuation. | 25 | 28-52 | ||||||||||||||||||||||||||
First Name | First Name | The employee's first name. Do not use nicknames, initials, or punctuation. | 15 | 53-67 | ||||||||||||||||||||||||||
Middle Name | Middle Name | The employee's middle name. Do not use punctuation. | 15 | 68-82 | ||||||||||||||||||||||||||
Generational Suffix | Suffix | This three-character data element identifies records with a generational suffix as part of the identified name. Valid values include Jr, JR, II, III, IV, and V. Data reported for this element should be alpha characters right-justified with null values prefilled to the left without punctuation. Use Roman numbering for standardization – 2nd should be II (ii), 3rd should be III (iii), 4th should be IV (iv), 5th should be V (v). Jr and II are unique occurrences, and both are valid values. Report as per official birth documentation. | 3 | 83-85 | ||||||||||||||||||||||||||
BC-Maiden Last Name | Maiden Name | The employee's maiden name on the birth certificate, if applicable. Do not use punctuation. | 25 | 86-110 | ||||||||||||||||||||||||||
Birth Date | Birth Date | The four-digit year, two-digit month, and two-digit day to indicate the birth date. | 8 | 111-118 | ||||||||||||||||||||||||||
Gender | Gender | Single character code for gender. Valid values:
If Hide Gender Identity is not selected on the Local System Options tab on the Human Resources Profile page, the value in this field is retrieved from the Gender Identity field on the Employee Information page. If Hide Gender Identity is selected on the Local System Options tab on the Human Resources Profile page, the value in this field is retrieved from the Gender field in the Demographic section on the Demographic Information tab of the Annual Staff Information form accessed from the MD Annual Staff Report page. This field value is overriden if the value in the Non-Binary field on the Defined Page 32002 - State Required III page is X. | 1 | 119 | ||||||||||||||||||||||||||
Hispanic/Latino Ethnicity | Ethnicity | Indicates if the staff member is Hispanic or Latino. Valid values:
| 1 | 120 | ||||||||||||||||||||||||||
New Race Code | Race | The five-character field to identify one or more races for the staff member. Each race will assume one position in this field. You must indicate the position determining the staff member's race with the appropriate race code. You must report all other positions as 0. There must be at least one race designated, and multiple designations are allowed. For example, 00300 for African Americans or 10005 for American Indians and White. Valid values:
| 1 1 1 1 1 | 121 122 123 124 125 | ||||||||||||||||||||||||||
Filler | Not Applicable | Blank | 5 | 126-130 | ||||||||||||||||||||||||||
Social Security Number | Social Security | Last four digits of the Social Security Number (SSN). | 4 | 131-134 | ||||||||||||||||||||||||||
Filler | Not Applicable | Blank | 1 | 135 | ||||||||||||||||||||||||||
Degree | Degree | The two-digit code for the degree status of professional staff. Professional staff only, position codes 01 through 25. Valid values:
| 2 | 136-137 | ||||||||||||||||||||||||||
Years of Experience | Years Experience | The three-digit code for total years (two digits) and months (one digit, expressed in decimals) of prior experience in the current position type, including experiences outside and inside the local unit. However, work-related experience not gained in the same field is not counted. New professional staff hired on or after the start date with no prior experience are given experience credit for the portion of the year they worked. For each month after October, deduct 1/10. For example, newly hired in December 2009 with 12 years of experience should be reported as 128. Professional staff only, position codes 01 – 25. Month Decimal Equivalent
| 3 | 138-140 | ||||||||||||||||||||||||||
Tenure Status | Tenure Status | Reports the tenure status of the teacher. Teachers only, position code 11.
| 1 | 141 | ||||||||||||||||||||||||||
Employment Date | Hire Date | The six-digit code includes the year (four digits) and month (two digits) in which a staff member started the current assignment. Required for all staff. | 6 | 142-147 | ||||||||||||||||||||||||||
Most Recent Date of LEA Separation | Termination Date | The six-digit code for the year (four digits) and month (two digits) in which an individual resigned or left the school system between the start and end dates. Professional staff, position codes 01 – 25, and Title I funded, nonprofessional staff. | 6 | 148-153 | ||||||||||||||||||||||||||
Cause of Separation | Termination Cause | The two-digit code for the cause of separation. Professional staff, position codes 01 – 25, and Title I funded, nonprofessional staff. Valid values:
Dropped
Work in (education)
Work in (other than education)
Other Voluntary Resignation
Leave of Absence
| 2 | 154-155 | ||||||||||||||||||||||||||
Contract Months | Contract Months | The two-digit code for the type of contract month assignment. Professional staff only, position codes 01 – 25. Valid values:
| 2 | 156-157 | ||||||||||||||||||||||||||
Full-Time Equivalency | FTE | The four-digit FTE code (expressed to three decimal points) calculated based on a standard workweek (40 hours) for all positions. Not for staff who resigned or left the school system between the start and end dates. For example:
| 4 | 158-161 | ||||||||||||||||||||||||||
Previous Year of Employment | Year Employed | The four-digit code indicating the last school year in which the person worked. For example, 2010 means the 2009-2010 school year. Newly hired professional staff, position codes 08 – 24, with prior experience only. | 4 | 162-165 | ||||||||||||||||||||||||||
Where Employed | Where Employed | The two-digit code of the state or LEA where the person worked before the current assignment. If they were employed in a Maryland public school system, you must use an LEA code. Newly hired professional staff, position codes 08 – 24, with prior experience only. | 2 | 166-167 | ||||||||||||||||||||||||||
State Residence | Residence | The two-digit code indicating the state from which the new employee came. If the new hire was previously a Maryland resident, enter MD. Newly hired professional staff, position codes 08 – 24, with no prior experience only. | 2 | 168-169 | ||||||||||||||||||||||||||
Type of Experience | Experience Type | The employee's type of experience. | 1 | 170 | ||||||||||||||||||||||||||
Location | Location | The one-digit location code for the level at which the employee is working. Valid values:
| 1 | 171 | ||||||||||||||||||||||||||
Budget | Budget | For all budget codes, right zero-fill the data field up to 10 digits. For example, you should enter 20121 as 2012100000. A staff member's position and budget codes must logically match. Not for staff who resigned or left the school system between the start and end dates. | 10 | 172-181 | ||||||||||||||||||||||||||
Position | Position | The two-digit code for the assignment level of the position. Valid values:
A staff member's position and budget codes must logically match. For example, a librarian is not given a budget code of 20310 for school counselors. If a person's position type does not fit into any of the categories, choose a similar position for the person. | 2 | 182-183 | ||||||||||||||||||||||||||
Salary | Salary | Report the portion of the annual salary for each part of the position to the nearest dollar. For staff who have multiple records (one Type 1 and one or more Type 2 records), the parts of the salary must add up to the total salary. This field should be right-justified and zero-filled. Not for staff who resigned or left the school system on or after the start date. | 6 | 184-189 | ||||||||||||||||||||||||||
Subject 1 | Subject 1 | Subject codes listed below are required for classroom teachers only. You may use a maximum of six subject codes for current teaching areas. Teachers, position code 11 only.
| 4 | 190-193 | ||||||||||||||||||||||||||
Subject 2 | Subject 2 | Refer to Subject 1. | 4 | 194-197 | ||||||||||||||||||||||||||
Subject 3 | Subject 3 | Refer to Subject 1. | 4 | 198-201 | ||||||||||||||||||||||||||
Subject 4 | Subject 4 | Refer to Subject 1. | 4 | 202-205 | ||||||||||||||||||||||||||
Subject 5 | Subject 5 | Refer to Subject 1. | 4 | 206-209 | ||||||||||||||||||||||||||
Subject 6 | Subject 6 | Refer to Subject 1. | 4 | 210-213 | ||||||||||||||||||||||||||
Targeted Assistance School (TAS) FTE | TAS FTE | Four-digit, full-time equivalent status (expressed to three decimal points) for staff funded by a Title I, Part A Targeted Assistance School (TAS) Program. For staff who work with TAS and school-wide (SW) programs, report only the FTE attributable to their TAS responsibilities. Leave this field blank for staff who are not Title I. Required for all Title I TAS professional and nonprofessional staff who are active or have left the school system between the start and end dates. | 4 | 214-217 | ||||||||||||||||||||||||||
Title I Paraprofessional | Title I Paraprofessional | Indicates whether the staff person is Title I [serving in a school-wide (SW) Title I school or funded by Title I Targeted Assistance (TAS)] and is a paraprofessional as defined by Title I, Part A. Staff in position codes 26-28 or other positions that are considered paraprofessionals may not be Title I paraprofessionals, even though they serve in a Title I SW school or are funded by Title I TAS. Title I paraprofessionals must meet the definition of either instructional or non-instructional paraprofessionals below. Valid values:
Required for all professional and nonprofessional staff who are active or have left the school system between the beginning and end dates. | 1 | 218 | ||||||||||||||||||||||||||
Title I Qualified Paraprofessional | Title I Qualified Paraprofessional | Required for all Title I instructional paraprofessionals. Paraprofessionals are qualified if they meet all of the following requirements:
Valid values:
Instructional Paraprofessionals only, Title I Paraprofessional = I. | 1 | 219 | ||||||||||||||||||||||||||
Teacher/Principal Effectiveness Rating | Effectiveness Rating | Effectiveness rating for the school year. Valid values:
| 1 | 220 | ||||||||||||||||||||||||||
Teacher/Principal Evaluation School | Effectiveness Building | School where teacher or principal was evaluated. If the teacher works at multiple schools and is evaluated based on effectiveness at multiple schools, report the teacher where they spend most of the time. Must be a valid MSDE school number or XXXX for the central office. | 4 | 221-224 | ||||||||||||||||||||||||||
Teacher/Principal Evaluation Position | Effectiveness Position | Position for which teacher or principal was evaluated. | 2 | 225-226 | ||||||||||||||||||||||||||
Subject 1 – Teacher Certificated in Subject | Subject 1 Certification | Indicates if the teacher is certificated in the subject reported in Subject 1. | 1 | 227 | ||||||||||||||||||||||||||
Subject 1 FTE | Subject 1 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 1. | 4 | 228-231 | ||||||||||||||||||||||||||
Subject 2 – Teacher Certificated in Subject | Subject 2 Certification | Indicate if the teacher is certificated in the subject reported in Subject 2. | 1 | 232 | ||||||||||||||||||||||||||
Subject 2 FTE | Subject 2 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 2. | 4 | 233-236 | ||||||||||||||||||||||||||
Subject 3 – Teacher Certificated in Subject | Subject 3 Certification | Indicate if the teacher is certificated in the subject reported in Subject 3. | 1 | 237 | ||||||||||||||||||||||||||
Subject 3 FTE | Subject 3 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 3. | 4 | 238-241 | ||||||||||||||||||||||||||
Subject 4 – Teacher Certificated in Subject | Subject 4 Certification | Indicate if the teacher is certificated in the subject reported in Subject 4. | 1 | 242 | ||||||||||||||||||||||||||
Subject 4 FTE | Subject 4 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 4. | 4 | 243-246 | ||||||||||||||||||||||||||
Subject 5 – Teacher Certificated in Subject | Subject 5 Certification | Indicate if the teacher is certificated in the subject reported in Subject 5. | 1 | 247 | ||||||||||||||||||||||||||
Subject 5 FTE | Subject 5 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 5. | 4 | 248-251 | ||||||||||||||||||||||||||
Subject 6 – Teacher Certificated in Subject | Subject 6 Certification | Indicate if the teacher is certificated in the subject reported in Subject 6. | 1 | 252 | ||||||||||||||||||||||||||
Subject 6 FTE | Subject 6 FTE | Indicate the full-time equivalency (FTE) spent teaching Subject 6. | 4 | 253-256 | ||||||||||||||||||||||||||
National Board Certification | National Board Certification | Reports the teacher's National Board Certification status. Teachers only, position code 11.
| 1 | 279 |