Ed-Fi Batch Staff Extensions

Use the TX Ed-Fi Batch Staff Extensions page to maintain Ed-Fi (Education Finance) Staff Extension records for employees in the Texas education system. It allows you to store additional custom data fields for staff members that need to be reported to the Texas Education Agency (TEA) through the Ed-Fi standard.

You can also import Ed-Fi batch staff extension records from a .csv file.

The following table lists the entity names and their corresponding field names, which can be batch processed.

Menu path

From the main navigation menu, select PEIMS, then Data Exchange (Ed-Fi). From the Staff menu, select Ed-Fi Batch Staff Extensions.

Maintain data

1. On the TX Ed-Fi Batch Staff Extensions page, enter the Search Criteria and select Search.

2. To add a record, select Add new. Refer to the Field descriptions and enter valid information.

3. In the field values grid, select a field from the drop-down list in the Field Name column.

4. Refer to the Field descriptions - Field value grid and enter a valid value in the Value column.

5. Enter a brief description in the Description column.

6. Select Insert Row to add a new row. Select Delete Row to delete an unused row.

7. Select Accept.

   • To delete a record, select the record. Select Delete, and then Yes.

   • To generate a report, select Print, and then select a Destination:

     • Select File to create the report in .rpt format. The default file name is tx_batch_ext.rpt. You can change the default file name.

     • Select Screen to download the report in .pdf format. The default file name is tx_batch_ext_<#####>.pdf.

     • Select Excel to download the report in .xlsx format. Select the required Excel Options. The default file name is tx_batch_extrpt<####_#####>.xlsx.

       • Select OK.

         • Download the .rpt file from the View Files page.

         • Save the .pdf or .xls file.
           For more information about the Print option, refer to Print Reports.

Field descriptions

The following table describes the fields on the TX Ed-Fi Batch Staff Extensions page.

Field	Description	Data Source or Valid Values
Control Number	The unique identifier or reference number for the record batch.	Not applicable
Effective Date	The date when this particular extension attribute becomes active or valid. The extension attribute does not automatically become active on the effective date. The records must be manually posted.	Not applicable
Employee Number	The employee’s identification (ID) number. Select the Lookup icon to search for and select an employee number. This field is view-only and cannot be updated after saving the record.	The field value is retrieved from the Employee Number field on the Employee Information page.
Staff ID	The employee’s social security number, without dashes. This field is view-only and cannot be updated after saving the record.	The field value is retrieved from the Social Security field on the Employee Information page.
Entity Name	The name of the Ed-Fi entity. For information on adding values for the fields under each entity, refer to Field descriptions - Field values grid.	Valid values: AuxiliaryRoleIDSet DaysEmployedSet ParaProfessionalCertificationSet StaffTypeSet
Begin Date	The beginning date of the Ed-Fi staff extension record.	Not applicable
End Date	The ending date of the Ed-Fi staff extension record.	Not applicable

Field descriptions - Field values grid

The following table shows the entity names, their field names for which you can enter values, descriptions, and the valid values.