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Overview of TSDS Submissions

This section provides an overview of the submission periods and groups for the Texas Student Data System (TSDS) extract.

Submission Periods

Following are the submission periods supported and the data they include. Each period is maintained in a different environment.

  • Submission 1 - Fall: State of the LEA as of the Fall Snapshot date (last Friday in October). Exception: Leaver data are reported based on leaver status as of the last Friday in September. Budget data is for the current school year.

  • Submission 2 - Midyear: Report of actual financial data for the prior school year. 

  • Submission 3 - Summer: Yearlong student attendance, course completions, disciplinary actions, restraint events, course sections, and teacher class assignments.

  • Submission 4 - Extended Year: Student extended year services, flexible attendance, and dual credit course completions.

Submission Groups

Files for the submission periods fall into the following groups:

  • First Submission: The first submission for an environment (fall, mid-year, summer, or extended year).

  • Resubmission: The second submission for any environment.

  • Working Collection: Collection data is not submitted, nor is it associated with a specific environment. Working collections are used for validation and reports once a resubmission has been finalized.

Combinations of Submission Groups and Periods

Each combination of PEIMS submission group and submission period is represented by a unique collection code, which is used as part of the filename.

  • FALL1 - Fall First Submission.

  • FALL2 - Fall Resubmission.

  • FALL3 - Fall Working Collection.

  • SUMR - Summer First Submission.

  • SUMR2 - Summer Resubmission.

  • SUMR3 - Summer Working Collection.

  • EXYR1 - Extended-Year First Submission.

  • EXYR2 - Extended-Year Resubmission.

  • EXYR3 - Extended-Year Working Collection.

The filename format consists of {district}{campusid}{collectioncode}{timestamp}{interchange}.xml. For example, the filename for the first submission for Fall 2017 might appear as follows:


Order for Loading Files

TSDS will use the interchange schemas to load the data to the Electronic Data Warehouse. The schemas must be loaded in the following order. If a collection does not require an interchange, you can skip to the next interchange.

  1. InterchangeEducationOrganizationExtension

  2. InterchangeMasterScheduleExtension

  3. InterchangeStudentExtension

  4. InterchangeStudentEnrollmentExtension

  5. InterchangeStaffAssociationExtension

  6. InterchangeStudentAttendanceExtension

  7. InterchangeStudentDisciplineExtension

  8. InterchangeStudentGradeExtension

  9. InterchangeStudentProgramExtension

  10. InterchangeSSAOrganizationAssociationExtension

  11. InterchangeFinanceExtension

  12. InterchangeStudentRestraintEventExtension

Some interchanges have dependencies. For example, the StaffResponsibilitiesExtension complex, which maps staff ID to service ID, depends on service IDs defined in the InterchangeEducationOrganizationExtension interchange. An error will occur if the InterchangeEducationOrganizationExtension is not loaded before an InterchangeStaffAssociationExtension file containing StaffResponsibilitiesExtension complex types.

Use the PEIMS menu to create, update, and generate records complying with Public Education Information Management System (PEIMS) and the Texas Education Agency (TEA).

The PEIMS menu consists of the following sections:

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