Criminal History Report
Use the TX Criminal History Report page to add, load, and update criminal history records. You can also generate criminal history reports.
Menu Path
From the Human Resources menu, select State. From the State menu, select Criminal History Report.
Selection Rule
The report includes all employees who have a criminal history record.
Prerequisite
Ensure that you enter valid information in the following fields on the Human Resources Profile - State page:
DPS Number
HRM/APP Tracking Data
Load Data
On the TX Criminal History Report page, select Load.
Select the Application Date and click Accept.
Select the Applicant Status and click Accept.
The loaded records display on the TX Criminal History Report page.
Maintain Data
On the TX Criminal History Report page, specify Search Criteria and click Search.
To add a record, select Add new. Refer to Field Descriptions, enter valid information in the required fields, and select Accept.
To edit a record, select the record, and select Accept. Update the information and select Accept.
To delete, select the record, and select Delete. Select Yes.
Field Descriptions
Field | Description |
|---|---|
Batch Number | The number identifying the group for the criminal history record. |
Employee Number | The number identifying the employee. Click Lookup to display the Employee Lookup page and search for a valid employee number. |
Employee Name | The employee’s name. |
Birthdate | The employee's birthdate. The format is MM/DD/YYYY. |
Gender | The employee's gender. Select:
|
Race | The employee's race. Select:
|
Criminal History Code | Indicates the status of the criminal history record. Select:
|
Last Change Date | The date the criminal history record was last changed. The format is MM/DD/YYYY. |
Create File
On the TX Criminal History Report page, select Reports.
Create a hard copy of the report to verify data before you create the electronic file:
For the Report Type, select Hard Copy.
For the Sort Order, select Sort By Name or Sort By Social Security Number.
Enter the Batch Number.
Select Accept.
If you have the required access privileges to view the entire Social Security Number (without masking) and want to include the entire Social Security Number, select Yes. Otherwise, select No.
Select the Destination for the report:
Select File to save the report in .rpt format.
Select Screen to save the report in .pdf format.
Select Excel to save the report in .xls format. Select the required Excel Options.
Select OK.
Save the file and navigate to the folder containing the report file.
Inspect the file. Update the data if needed.
Repeat these steps until all the data is included.
Create the electronic file:
For the Report Type, select Electronic File.
For the Sort Order, select Sort By Name or Sort By Social Security Number.
Enter the Batch Number.
Select Accept.
Select OK.
Save the file and select OK.
Purge Data
You can purge the data for the report when:
You want to discard the data for the report completely.
You want to change the setup or employee data and reload the data.
To purge report data:
On the TX Criminal History Report page, select Purge.
Select Yes.