Quarterly Wage and Multiple Worksite Report

The Quarterly Wage and Multiple Worksite Report provides quarterly wage and multiple worksite reporting to the Rhode Island Department of Labor and Training.

Menu Path

Human Resources > State > State > Quarterly Wage and Multiple Worksite Report

Submission Period

The report is processed every quarter.

Selection Rules

The following rules are applied when selecting records to include when loading data:

• All the employees who are eligible for unemployment insurance are selected.

• The selected employees are paid on the 12th of each month of the quarter.

Setup

Before generating reports, complete the Quarterly Wage and Multiple Worksite Report Setup procedure. Then, set up the following:

• Employer

• Multiple Worksite

Employer

Before generating reports, ensure that valid information is specified on the RI Quarterly Wage Report - Setup - Employer page.

1. On the RI Quarterly Wage Report page, select Setup > Employer.

2. Ensure that valid information is specified in the Required fields.

   

   If valid information is not specified on the RI Quarterly Wage Report - Setup - Employer page, the default information from the W2 employer information is displayed.

3. Click Save.

4. Click Yes. The default W2 employer information is saved.

5. If you need to update the information on the RI Quarterly Wage Report - Setup - Employer page, click Reset.

   

   Updates to the default W2 employer information are not synchronized with the information displayed on the RI Quarterly Wage Report - Setup - Employer page. Click Reset, and manually update the employer information.

6. Specify valid information in the Required fields.

7. Click Save.

8. Click Yes. The updated employer information is saved.

Multiple Worksite

Before generating reports, ensure that valid information is specified on the RI Quarterly Wage Report - Setup - Multiple Worksite page.

1. On the RI Quarterly Wage Report page, select Setup > Worksite Information.

2. Filter records using the following criteria:

   • Worksite Code

   • Reporting Unit Number

   • Legal Name

   • Street Address

To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.

3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Load Data

You can load data based on:

• Reporting Year

• Reporting Quarter

• Check Issue Start Date

• Check Issue End Date

• Pay Run(s) For 1st Month

• Pay Run(s) For 2nd Month

• Pay Run(s) For 3rd Month

1. On the navigation bar, select Load.

2. Select the Reporting Year, Reporting Quarter, Check Issue Start Date, Check Issue End Date, Pay Run(s) For 1st Month, Pay Run(s) For 2nd Month, and Pay Run(s) For 3rd Month.

3. Click Load.

Create File - Wage Report

1. On the navigation bar, select Reports > Wage Report.

2. Select the Reporting Year and Reporting Quarter.

3. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.

   4. Click Create, then click Yes.
      The Wage report is created. If any errors are encountered, an error message appears. Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the files and navigate to the folder containing the report file.

5. Inspect the files. Update data, if needed.

6. Repeat steps 1-5 until all required data is included.

7. To create the electronic file, select Electronic File under File Type.

8. Click Create, then click Yes.

9. If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.

10. Select Electronic File and click Create.

    

    Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

Follow the state's submission procedures.

Create File - Multiple Worksite Report

1. On the navigation bar, select Reports > Multiple Worksite.

2. Select the Reporting Year and Reporting Quarter.

3. Create a hard copy of the report to verify data before you create the electronic file:
   

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. Click Create, then click Yes.
      The Multiple Worksite report is created. If any errors are encountered, an error message appears. Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the files and navigate to the folder containing the report file.

5. Inspect the files. Update data, if needed.

6. Repeat steps 1-5 until all required data is included.

7. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

Follow the state's submission procedures.

Maintain Data

You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the RI Quarterly Wage Report page, filter records by the filter criteria.

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Purge Data

If you need to correct setups and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select the Reporting Year and Reporting Quarter.

3. Click Submit.

4. Click Yes.