Quarterly Wage and Multiple Worksite Report Setup

Before generating the Quarterly Wage and Multiple Worksite report, ensure that valid information is entered in the following fields on the Rhode Island State Required page:

• UI Tax Exempt

• Location

• UI Hours

• Wks Worked QTD

When you create the electronic file for the Quarterly Wage and Multiple Worksite report, the information is populated for the employees who are reported.

State Required Page - Employee Information

Specify Employee Information For Regular Employees

Regular employees are those employees who do not have a Pending Status of "Add Pending" on the Employee Information page.

1. On the application start page, select Menu -> Human Resources -> Entry & Processing -> Employee Information (under Employee).

2. Specify the search criteria and click Find.
   OR
   Leave all Search Criteria fields blank, and select only Exclude Pending Employees. Click Find.
   A list of regular employees matching the search criteria appears.

3. Double-click the relevant employee record.

4. On the navigation bar, click Payroll Information, and select State Required.
   The following table describes the required fields on the Rhode Island State Required - <First Name Last Name (Employee number)> page.

   Field	Description	Required / Optional / Autopopulated	Source Data / Override
   UI Tax Exempt	Enter Y to exclude the employee from the Quarterly Wage / Unemployment Insurance report.	Optional, required only to exclude the employee from the Quarterly Wage / Unemployment Insurance report.	Source data
   Location	The employee's worksite location code.	Optional, acts as an override for the Multiple Worksite Report.	Source data
   UI Hours	Unemployment Insurance hours worked.	Optional, acts as an override for the Quarterly Wage / Unemployment Insurance report.	Source data
   Wks Worked QTD	Weeks worked quarter-to-date. This is a system-updated value.	Required	Source data

5. Enter valid information in the required fields, and on the navigation bar, click OK.

   

   If required fields are not completed, you are prompted for valid information. Ensure that you specify valid information in all these fields, and then click OK.

The next step is to create the Quarterly Wage and Multiple Worksite Report.

Specify Employee Information For Pending Employees

Pending employees are those employees with a Pending Status of Add Pending on the Employee Information page.

1. On the application start page, select Menu -> Human Resources -> Entry & Processing -> Employee Information (under Employee).

2. Specify the search criteria and click Find.
   OR
   Leave all Search Criteria fields blank, and select only Only List Pending Employees. Click Find.
   A list of regular employees matching the search criteria appears.

3. Double-click the relevant employee record.

4. Click Rhode Island State Required (under Personnel).
   
   The following table describes the required fields on the Rhode Island State Required - <First Name Last Name (Employee number)> page.

   Field	Description	Required / Optional / Autopopulated	Source Data / Override
   UI Tax Exempt	Enter Y to exclude the employee from the Quarterly Wage / Unemployment Insurance report.	Optional, required only to exclude the employee from the Quarterly Wage / Unemployment Insurance report.	Source data
   Location	The employee's worksite location code.	Optional, acts as an override for the Multiple Worksite Report.	Source data
   UI Hours	Unemployment Insurance hours worked.	Optional, acts as an override for the Quarterly Wage / Unemployment Insurance report.	Source data
   Wks Worked QTD	Weeks worked quarter-to-date. This is a system-updated value.	Required	Source data

5. Enter valid information in the required fields, and click Finish.

6. On the navigation bar, click Finish.

   

   If required fields are not completed, you are prompted for valid information. Ensure that you specify valid information in all these fields, and then click OK.

7. Click OK.

The next step is to create the Quarterly Wage and Multiple Worksite Report.