Staffing Information

Before generating reports, ensure that you enter valid staffing information for employees.

Enter Staffing Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Select the employee record, and then select Accept.
Select Staffing Information.
To add a record, select Add new. Refer to Field Descriptions, enter information in the required fields, and then select Accept.

The combination of employee, Location, and Position must be unique for each record.
For employees with Position 36 or 40, you must enter comments in the Position Comments section.
You can edit or delete records:
- To edit a record, select the record and select Accept. Update the information and select Accept.
  
  You can also update the information automatically by selecting Update Information.
- To delete a record, select the record, Delete, and then select Yes.

Enter Staffing Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the employee record, then select Accept.
Select OR Staffing Information.
To add a record, refer to Field Descriptions, enter information in the required fields, and then select Next.

The combination of employee, Location, and Position must be unique for each record.
For employees with Position 36 or 40, you must enter comments in the Position Comments section.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Update Information

The Update Information button allows you to update the information on the employee's record automatically. The following table lists the fields that are updated and from where the data is retrieved:

Fields	Data Source
FTE	The employee's primary pay rate record.
Base Salary	The employee's primary pay rate record.
Hourly Rate	The employee's primary pay rate record.
Quit Code	Determined from the first two characters of the termination code.
Actual Contract Length	The employee's primary pay rate record.
Full Contract Length	The employee's primary pay rate record.

Field Descriptions

Field	Description
Include Staff Position	Indicates whether to report the employee's staff position information. The default is checked. Uncheck the box if you are not reporting the employee's staff position information.
Location	The employee's assigned Institution ID. The codes are retrieved from the user-defined table SD.
Position	The employee's position. The codes are retrieved from the user-defined table PO.
FTE	The full-time equivalency for the position. This field defaults to the primary pay rate's FTE when adding new employees.
Base Salary	The employee's base salary in whole dollars. Required if Hourly Rate is not specified. This field defaults to the primary pay rate's annual salary when adding new employees.
Hourly Rate	The hourly rate for the position. Required if Base Salary is not specified. When adding new employees, this field defaults to the primary pay rate if the pay method is H.
PERS Pick-up	Indicates whether the employer pays the employee’s share of the PERS contribution for this position.
Actual Contract Length	The total number of whole days the staff member will work. This field defaults to the primary pay rate's days worked when adding new employees.
Full Contract Length	The total number of whole days in a typical school year. This field defaults to the primary pay rate's contract days when adding new employees.
Last State of Residence	The employee's previous state of residence.
Quit Code	The quit code for the position. The quit code is determined from the first two characters of the termination code.
Low Grade Responsibility	The lowest grade responsibility for the position.
High Grade Responsibility	The highest grade responsibility for the position.
Special Education Age Group	The Special Education age group code.
License Flag	Indicates whether the employee holds a current license for the position.
HQ Paraprofessional	Indicates whether the employee is a highly qualified paraprofessional in this position.
Title I-A Flag	Indicates whether the position is funded in any part by Title I-A funds.
Title II-A Flag	Indicates whether the position is funded in any part by Title II-A funds.
Position Comments	For employees with Position 36 or 40, you must enter comments in this section.