Payroll Information - State Required
Before generating the reports, enter valid information on the Oregon State Retirement page.
Enter Payroll Information For Regular Employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information.
Select Accept.
Enter Payroll Information For Pending Employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the employee record, then select Accept.
Select Oregon State/Retirement Screen.
Refer to Field Descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field Descriptions
Field | Description |
|---|---|
Old PERS Stat | The employee's old PERS Status code. The default is 1. For more information about how this field value maps to the Gross Salary and Reported Wage Code field values on the Wages tab of the Employee Information page accessed from the OR PERS Report page, refer to Old PERS Stat field logic. |
PTE Work Hours | The employee's total work hours. |
UI Tax Exempt | Indicates whether the employee is exempt from Unemployment Insurance tax. Enter:
The default is N. |
Default Hours | The employee's default work hours. Overrides the Default Hours of the employee's pay runs. The default is 0. |
Job Grade Date | The employee's job grade beginning date. |
PERS Lst Serve | The PERS last date of service for the employee. |
Certificated? | Indicates whether the employee is certificated or administrative staff. Enter:
|
TSPC Acct ID | The employee's Teacher Standards and Practices Commission (TSPC) account ID. |
PERS Status | The employee's new PERS Status code. Validated against the User-Defined table SR. This field value maps to the value in the PERS Status field on the Employment tab of the Employee Information page accessed from the OR PERS Report - Demographic page. The default is 00. |
PERS O/T Hrs | The employee's annual overtime hours. Validated against the User-Defined table OT. The default is 0000. |
PERS FTE Hours | The employee's annual full-time equivalent (FTE) hours. Validated against the User-Defined table FH. The default is 0000. |
PERS Job Class | The employee's PERS job class. Validated against the User-Defined table JC. The default is 09. |
PERS Stat Date | The PERS beginning date for the employee. |
Contract Mnths | The number of contract months for the employee. |
125 Plan Amt | The employee's 125 Plan amount. The default is 0. |
Pension Plan | The employee's pension plan. Enter:
The default is PERS. |
Old PERS Stat field logic
The following table shows how the value in the Old PERS Stat field maps to the Gross Salary and Reported Wage Code field values on the Wages tab of the Employee Information page accessed from the OR PERS Report page.
Old PERS Stat field value | Gross Salary field value | Reported Wage Code field value |
|---|---|---|
5 | Not applicable | 02 |
7 | Greater than zero | 17 |
7 | Lesser than zero | 18 |
Any value except 5 and 7 | Not applicable | 01 |