Certifications/Licenses

Use the Ohio Certifications/Licenses page to manage employee certification data from the Ohio Department of Education (ODE). This includes managing teaching fields, endorsements, and limitations associated with employee certifications. The data entered on these pages supports EMIS Staff reporting and Civil Rights Data Collection (CRDC) requirements.

You can also use the Certification Upload feature to populate the fields on this page.

Menu path

From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Information. On the Employee Information page, search for and select an employee record. Select Personnel Information, then Certifications/Licenses.

Prerequisites

The certification type and area code descriptions are used to determine the appropriate certification type and area code. The program converts incoming descriptions to uppercase before matching. If a matching description is not found in the Certification Type or Certification Area reference tables, a new code is automatically created, and a warning is included in the report.
Enter the State Staff ID (Certification ID) on the Personnel tab of the Employee Information page for the program to determine the employee's certification number. If the Certification ID does not exist, an error is generated for the certification on the report.
The District IRN must be entered on the EMIS Profile page to run the upload non-interactively.

Ohio-specific features

The following sections describe the Ohio-specific features on the Certifications/Licenses page.

For information about the Certifications and Non-Teaching Licenses sections on the Certifications/Licenses page, refer to the Certifications/Licenses page.

Teaching Fields

Use the OH Teaching Fields page to add, update, and delete Ohio teaching field codes. This page maintains the reference table of valid teaching field values for employee certifications. The teaching field codes are used during the ODE Certification Upload process and are reported in Civil Rights Data Collection (CRDC) submissions.

On the Ohio Certifications/Licenses page, select Teaching Fields.
Refer to the Field descriptions and enter valid information.

Field descriptions

The following table describes the fields on the Teaching Fields page.

Field	Description	Data source and Valid values
Teaching Field	The teaching field associated with this certificate. This identifies the specific subject area or grade level the employee is qualified to teach under this certification.	The values in the drop-down list are retrieved from the OH Teaching Fields page.
CRDC Specialized Area	The specialized area for staff FTE counts in Civil Rights Data Collection. This field is view-only.	Valid values: ESL - English as a Second Language MATH - Mathematics SCI - Science SPED - Special Education This value is automatically populated from the selected Teaching Field's associated CRDC specialization code in the CRDC Specialized Area field on the OH Teaching Fields page.
Issued	The date the teaching field was issued on this certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.
Expiration	Enter the expiration date for this teaching field on this certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.

Endorsements

Use the OH Endorsements page to add, update, delete, search, and print Ohio endorsement codes. This page maintains the reference table of valid endorsement values for employee certifications. The endorsement codes are used during the ODE Certification Upload process and are reported in Civil Rights Data Collection (CRDC) submissions.

On the Ohio Certifications/Licenses page, select Endorsements.
Refer to the Field descriptions and enter valid information.

Field descriptions

The following table describes the fields on the Endorsements page.

Field	Description	Data source and Valid values
Endorsement	The endorsement associated with this certificate. Endorsements represent additional qualifications or specializations that extend the scope of an employee's base certification.	The values in the drop-down list are retrieved from the OH Endorsements page.
CRDC Specialized Area	The specialized area for staff FTE counts in Civil Rights Data Collection. This value is automatically populated based on the selected Endorsement's associated CRDC specialization code from the crdc_specializations table. This field is view-only.	Valid values: ESL - English as a Second Language MATH - Mathematics SCI - Science SPED - Special Education This value is automatically populated from the selected Teaching Field's associated CRDC specialization code in the CRDC Specialized Area field on the OH Endorsements page.
Issued	The date the endorsement was issued on this certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.
Expiration	The expiration date for this endorsement on this certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.

Limitations

Use the Limitations page to view and manage limitation codes associated with employee certifications. Limitations represent restrictions or conditions placed on an employee's certification by the Ohio Department of Education (ODE) that may limit the scope, duration, or applicability of the credential.

On the Ohio Certifications/Licenses page, select Limitations.
Refer to the Field descriptions and enter valid information.

Field descriptions

The following table describes the fields on the Limitations page.

Field	Description	Data source and Valid values
Limitation	The limitation ID code associated with this certificate. This code identifies the specific restriction placed on the certification by the Ohio Department of Education (ODE).	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.
Description	The description of the limitation. This provides a readable explanation of the restriction or condition placed on the employee's certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.
Issued	The date the limitation was issued on this certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.
Expiration	The expiration date for this limitation on the certification.	Populated during the Certification Upload process. This date is retrieved from the ODE credential file. It can also be entered manually.