User Defined Codes
Set up user-defined codes used in NY State reporting.
Menu Path
From the Human Resources menu, select Reference Tables. From the Personnel menu, select User Defined Codes.
The following are the user-defined tables:
Table | Description |
|---|---|
A user-defined table for mapping leave bank codes to a valid state attendance code. | |
A user-defined table for mapping positions such as social worker, counselor, nurse, and school psychologist to an assignment code. | |
A user-defined table to list secondary job classes that should be included in the base salary reported in the SIRS Staff Snapshot report. | |
A user-defined table for gross pay type codes. | |
A user-defined table for job classes. | |
A user-defined table for leave type codes. | |
A user-defined table for percent of part pay. | |
A user-defined table for mapping the employees' department code to a valid state tenure area. |
Populate AB
On the User Defined Table page, select Add new.
Create the first position record:
Enter AB in the Table Code field.
Enter 0000 in the Code field.
Enter SIRS Attendance Codes in the Title field.
Select Accept.
Create the other records:
Enter AB in the Table Code field.
Enter 1 in the Code field.
Enter S Sick in the Title field.
Select Accept.
Repeat these steps for the remaining attendance codes listed in the New York SIRS Manual.
Populate AF
This table is prepopulated. You can add, edit, or delete records as required.
The records in this table are displayed in the Assignment Field drop-down list on the Assignments page.
On the User Defined Table page, select Add new.
Enter AF in the Table Code field.
Enter a unique four-character Code (for example, INDS).
Enter a Title (for example, In District).
Select Accept.
Repeat these steps for the remaining codes.
Populate BC
On the User Defined Table page, select Add new.
Create the first position record:
Enter BC in the Table Code field.
Enter 0000 in the Code field.
Enter Base Salary Job Classes in the Title field.
Select Accept.
Create the other records:
Enter BC in the Table Code field.
Enter a Job Class Code in the Code field.
You can view the Job Class Codes on the Job Class page.Enter the corresponding title in the Title field.
You can view the Job Class Titles on the Job Class page.Select Accept.
Repeat these steps for the secondary job classes that should be included in the base salary reported in the SIRS Staff Snapshot report.
Populate GP
On the User Defined Table page, select Add new.
Create the first position record:
Enter GP in the Table Code field.
Enter 0000 in the Code field.
Enter Gross Pay Codes in the Title field.
Select Accept.
Create the other records:
Enter GP in the Table Code field.
Enter a Pay Code in the Code field.
You can view the Pay Codes on the Pay Codes page.Enter an appropriate title in the Title field.
Select Accept.
Repeat these steps for the other gross pay type codes.
Populate JC
On the User Defined Table page, select Add new.
Enter JC in the Table Code field.
Enter a Job Class Code in the Code field.
You can view the Job Class Codes on the Job Class page.Enter an appropriate title in the Title field.
Select Accept.
Repeat these steps for the other job classes.
Populate LT
On the User Defined Table page, select Add new.
Create the first position record:
Enter LT in the Table Code field.
Enter 0000 in the Code field.
Enter Leave Type Codes (Status) in the Title field.
Select Accept.
Create the other records:
Enter LT in the Table Code field.
Enter a Leave Code in the Code field.
You can view the Leave Codes on the Leave Table page.Enter an appropriate title in the Title field.
Select Accept.
Repeat these steps for the other leave type codes.
Populate PP
On the User Defined Table page, select Add new.
Create the first position record:
Enter PP in the Table Code field.
Enter 0000 in the Code field.
Enter % Of Part Pay For Leave in the Title field.
Select Accept.
Create the other records:
Enter PP in the Table Code field.
Enter a Pay Code in the Code field.
You can view the Pay Codes on the Pay Codes page.Enter an appropriate title in the Title field.
Select Accept.
Repeat these steps for the other gross pay type codes.
Populate TA
On the User Defined Table page, select Add new.
Create the first position record:
Enter TA in the Table Code field.
Enter 0000 in the Code field.
Enter SIRS Tenure Area Codes in the Title field.
Select Accept.
Create the other records:
Enter TA in the Table Code field.
Enter a Pay Code in the Code field.
You can view the Pay Codes on the Pay Codes page.Enter an appropriate title in the Title field.
Select Accept.
Repeat these steps for the other gross pay type codes.