New Hire Report - File Layout and Data Mapping

The default file name of the New Hire report electronic file is NY New Hire Report_<MMDDYYYY>_<hhmmss>.rpt.

The following are the layouts for the five record types included in the file:

The file must contain the following records in sequence:

Record 1A - Transmitter record

Record 1E - Employer record

Record 1H - New employee record

Record 1T - Total record

Record 1F - Final record

Repeat records 1E, 1H, and 1T for each employer in the file. Fields must be left justified and filled with blanks.

For more information about New Hire reporting, refer to Form NYS-209:6/11: Instructions for Electronic Media Reporting of Employees Hired or Rehired on the New York State Department of Taxation and Finance website.