Payroll Information - State Required
Before generating reports, enter valid information on the State Required page.
Enter Information For Regular Employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information.
Select Accept.
Enter Information For Pending Employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select State Required Screen.
Refer to Field Descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field Descriptions
The following table describes the fields and the reports that reference the fields on the State Required page:
Field | Description | Referencing Reports |
|---|---|---|
NHRS Subgroup | NHRS Subgroup codes. Enter:
| |
New Hire Reprt | Indicates if the new hire employee has been reported. After the New Hire report electronic file is created, this field is updated to Y. This ensures that the same employees don't get reported again. | |
Type of Hire | Valid values:
| |
Vested | Indicates if the employee is vested in NH Retirement as of 1/1/2012. | |
Benefit Recpnt | Indicates whether the employee is receiving retirement benefits. | |
Term Reason | New Hampshire Retirement System (NHRS) termination reason code. Valid values:
| |
Marital Status | NHRS marital status code. Valid values:
| |
Is New Member | Indicates whether this is the first time the employee is reported as an NHRS member by an NHRS-affiliated employer. Valid values:
| |
Entry Date | The date the employee started fund membership with the first NHRS-affiliated employer. Required for new NHRS members. | |
Employment Dt | The date the employee started original employment with the first NHRS-affiliated employer. Required for new NHRS members. | |
Addr Effect Dt | The date the address became effective. | |
Address Type | Address type code. The values are retrieved from the User-Defined table AT. The default value is HOME. | |
Employment Typ | The employment arrangement in which the NHRS member participates. Valid values:
The default value is FT12. | |
Empl Type Date | The date the current employment type became effective. | |
Job Class | The job class code to determine the NHRS member plan participation. The values are retrieved from the User-Defined table JC. Default values:
| |
Job Class Eff | The date the job class became effective. | |
Country Abbrv | The NHRS member’s country abbreviation code. The valid value is USA. Call NHRS if the member's country is not the USA. | |
Country code | The NHRS member’s country number code. The valid value is 1. Call NHRS if the member's country is not the USA. | |
Hire Date | The NHRS member’s hire date. Use this field to override the Hire Date on the Employment tab of the Employee Information page. | |
Participate Dt | The date the member started participating in NHRS. |