Update OASIS Records

Once records have been loaded, users can use the OASIS Report and Enrollment pages to update records as needed.

Menu Path: Human Resources > State > State > MO OASIS Report

Updating records

Select Human Resources > State > State > MO OASIS Report to display the OASIS Report page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click OK.
In the Payroll Detail and Demographic Detail tabs, update the fields as needed. For details, refer to the Fields section below.
When finished, click OK.

Updating enrollment records

Select Human Resources > State > State > MO OASIS Report, and then click Enrollment to display the Enrollment page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click OK.
In the General, Demographic, and Payroll sections, update the fields as needed. For details, refer to the Fields section below.
When finished, click OK.

Fields

OASIS Report Page

Payroll Detail Tab

Field	Description
School Year	The school year for the report.
Report Month	The reporting month.
Report Period	The reporting period within the reporting month. Select: Period 1 Period 2 Period 3
Employee Number	The code identifying the employee.
Pay Start Date	The beginning date of the payroll cycle.
Pay End Date	The ending date of the payroll cycle.
Part Time	Indicates whether the employee qualifies as part-time.
Wage Type	The employee's wage contribution type. Valid values: P - PSRS Regular S - PSRS Social Security C - PSRS Critical Shortage N - PEERS Regular W - PEERS Critical Shortage R - Non-Member Retiree O - Non-Member PSRS as Non-Certificated T - Non-Member Substitute Teaching WAR Waiver X - Non-Member You can only use wage type T for Position code 030.
Gross Salary	The employee's gross salary.
Retirement Salary	The retirement salary for the employee.
Employer Contribution	The amount the employer contributes to the employee's retirement.
Employee Contribution	The amount the employee contributes to their retirement.
Insurance Amount	The amount paid by the employer for the employee's insurance.
Annual Base Salary	The employee's annual base salary amount.
Hours Worked	The number of hours worked in the Pay Start and Pay End timeframe.
Pay Frequency	The frequency at which the employee is paid. Valid values: W - Weekly B - Bi-weekly S - Semi-monthly M - Monthly O - Other
Employment Status	The employee's employment status. Valid values: T - Terminated L - Leave of Absence M - Military Leave S - Sick Leave A - Active
Status Date	The date the employee's status went into effect.
Position Code	The code identifying the employee's work position. This is from the State Required page. For details, refer to Payroll Information - State Required.
Term of Position	The length, in months, the employee works in the school year. Valid values: 09 10 11 12
Career Ladder	Indicates whether the employee is part of a career ladder program.
Final Pay Employee	Indicates whether this is the employee's final pay.
District Final Pay	Indicates whether this is the district's final pay.

The OASIS Insurance Refunds gross salary was being placed in the Retirement Salary field and the Gross Salary was calculated as Retirement Salary - Insurance Amount, which inflated the amount since Insurance Amount is negative for these cases.
The calculation was corrected so that when there are Insurance Refunds, the Gross Amount will stay as the Gross amount and the Retirement Salary will be the Gross amount plus the negative Insurance Amount.

Demographic Detail Tab

Field	Description
Demographic Change	Select if the employee's demographic information has changed.
Social Security Number	Employee's social security number.
Last Name	Employee's last name.
First Name	Employee's first name.
Middle Name	Employee's middle name.
Suffix	Suffix, if any, on the employee's name.
Address 1	Employee's address.
Address 2	Second line of employee's address used for apartment or unit numbers.
Suite	Suite number on employee's address.
City	City of employee's address.
Zip Code	Zip code of employee's address.
State	State of employee's address.
Date of Birth	Employee's birthdate.

Enrollment Page

General Section

Field	Description
School Year	School year to report on.
Report Month	Reporting month.
Report Period	Reporting period within the reporting month.
Employee Number	Code identifying the employee.
Social Security Number	Employee's social security number.
Date of Birth	Employee's birthdate.
Gender	Employee's gender.
Marital Status	Employee's marital status.
Phone Number	Employee's phone number.
Email	Employee's email address.

Demographic Section

Field	Description
Last Name	Employee's last name.
First Name	Employee's first name.
Middle Name	Employee's middle name.
Suffix	Suffix on employee's name, if any.
Address 1	Employee's address.
Address 2	Second line of employee's address used for apartment or unit numbers.
Suite	Suite number on employee's address.
City	City of employee's address.
State	State of employee's address.
Zip Code	Zip code of employee's address.

Payroll Section

Field	Description
Pay Frequency	Frequency the employee is paid. Select: W - Weekly B - Bi-weekly S - Semi-monthly M - Monthly O - Other
Hire Date	Date employee was hired.
Position Code	Code identifying the employee's work position.
Term of Position	Length, in months, the employee works in the school year. Select: 09 10 11 12
Part Time	Select if the employee qualifies as Part-Time.
Wage Type	Employee's state-defined wage type. Select: P - PSRS Regular S - PSRS Social Security C - PSRS Critical Shortage N - PEERS Regular W - PEERS Critical Shortage R - Non-Member Retiree O - Non-Member PSRS as Non-Certificated T - Non-Member Substitute Teaching WAR Waiver X - Non-Member Wage type T can only be used for Position code 030.
Annual Base Salary	Employee's annual base salary.