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Update OASIS Records

Once records have been loaded, users can use the OASIS Report and Enrollment pages to update records as needed.

Menu Path: Human Resources > State > State > MO OASIS Report

Updating records

  1. Select Human Resources > State > State > MO OASIS Report to display the OASIS Report page.

  2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find.

  3. In the List section, select the desired record, and then click OK.

  4. In the Payroll Detail and Demographic Detail tabs, update the fields as needed. For details, refer to the Fields section below.

  5. When finished, click OK.

Updating enrollment records

  1. Select Human Resources > State > State > MO OASIS Report, and then click Enrollment to display the Enrollment page.

  2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find.

  3. In the List section, select the desired record, and then click OK.

  4. In the General, Demographic, and Payroll sections, update the fields as needed. For details, refer to the Fields section below.

  5. When finished, click OK.

Fields

OASIS Report Page

Payroll Detail Tab

Field

Description

School Year

The school year for the report.

Report Month

The reporting month.

Report Period

The reporting period within the reporting month.

Select:

  • Period 1

  • Period 2

  • Period 3

Employee Number

The code identifying the employee.

Pay Start Date

The beginning date of the payroll cycle.

Pay End Date

The ending date of the payroll cycle.

Part Time

Indicates whether the employee qualifies as part-time.

Wage Type

The employee's wage contribution type.

Valid values:

  • P - PSRS Regular

  • S - PSRS Social Security

  • C - PSRS Critical Shortage

  • N - PEERS Regular

  • W - PEERS Critical Shortage

  • R - Non-Member Retiree

  • O - Non-Member PSRS as Non-Certificated

  • T - Non-Member Substitute Teaching WAR Waiver

  • X - Non-Member

You can only use wage type T for Position code 030.

Gross Salary

The employee's gross salary.

Retirement Salary

The retirement salary for the employee.

Employer Contribution

The amount the employer contributes to the employee's retirement.

Employee Contribution

The amount the employee contributes to their retirement.

Insurance Amount

The amount paid by the employer for the employee's insurance.

Annual Base Salary

The employee's annual base salary amount.

Hours Worked

The number of hours worked in the Pay Start and Pay End timeframe.

Pay Frequency

The frequency at which the employee is paid.

Valid values:

  • W - Weekly

  • B - Bi-weekly

  • S - Semi-monthly

  • M - Monthly

  • O - Other

Employment Status

The employee's employment status.

Valid values:

  • T - Terminated

  • L - Leave of Absence

  • M - Military Leave

  • S - Sick Leave

  • A - Active

Status Date

The date the employee's status went into effect.

Position Code

The code identifying the employee's work position. This is from the State Required page.

For details, refer to Payroll Information - State Required.

Term of Position

The length, in months, the employee works in the school year.

Valid values:

  • 09

  • 10

  • 11

  • 12

Career Ladder

Indicates whether the employee is part of a career ladder program.

Final Pay Employee

Indicates whether this is the employee's final pay.

District Final Pay

Indicates whether this is the district's final pay.

The OASIS Insurance Refunds gross salary was being placed in the Retirement Salary field and the Gross Salary was calculated as Retirement Salary - Insurance Amount, which inflated the amount since Insurance Amount is negative for these cases.
The calculation was corrected so that when there are Insurance Refunds, the Gross Amount will stay as the Gross amount and the Retirement Salary will be the Gross amount plus the negative Insurance Amount.


Demographic Detail Tab

Field

Description

Demographic Change

Select if the employee's demographic information has changed.

Social Security Number

Employee's social security number.

Last Name

Employee's last name.

First Name

Employee's first name.

Middle Name

Employee's middle name.

Suffix

Suffix, if any, on the employee's name.

Address 1

Employee's address.

Address 2

Second line of employee's address used for apartment or unit numbers.

Suite

Suite number on employee's address.

City

City of employee's address.

Zip Code

Zip code of employee's address.

State

State of employee's address.

Date of Birth

Employee's birthdate.

Enrollment Page

General Section

Field

Description

School Year

School year to report on.

Report Month

Reporting month.

Report Period

Reporting period within the reporting month.

Employee Number

Code identifying the employee.

Social Security Number

Employee's social security number.

Date of Birth

Employee's birthdate.

Gender

Employee's gender.

Marital Status

Employee's marital status.

Phone Number

Employee's phone number.

Email

Employee's email address.

Demographic Section

Field

Description

Last Name

Employee's last name.

First Name

Employee's first name.

Middle Name

Employee's middle name.

Suffix

Suffix on employee's name, if any.

Address 1

Employee's address.

Address 2

Second line of employee's address used for apartment or unit numbers.

Suite

Suite number on employee's address.

City

City of employee's address.

State

State of employee's address.

Zip Code

Zip code of employee's address.

Payroll Section

Field

Description

Pay Frequency

Frequency the employee is paid.

Select:

  • W - Weekly

  • B - Bi-weekly

  • S - Semi-monthly

  • M - Monthly

  • O - Other

Hire Date

Date employee was hired.

Position Code

Code identifying the employee's work position.

Term of Position

Length, in months, the employee works in the school year.

Select:

  • 09

  • 10

  • 11

  • 12

Part Time

Select if the employee qualifies as Part-Time.

Wage Type

Employee's state-defined wage type.

Select:

  • P - PSRS Regular

  • S - PSRS Social Security

  • C - PSRS Critical Shortage

  • N - PEERS Regular

  • W - PEERS Critical Shortage

  • R - Non-Member Retiree

  • O - Non-Member PSRS as Non-Certificated

  • T - Non-Member Substitute Teaching WAR Waiver

  • X - Non-Member

Wage type T can only be used for Position code 030.

Annual Base Salary

Employee's annual base salary.


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