Job Classes
Use the Job Class page to add, update, delete, search, and print job classification codes for the district. This page allows users to define local job class codes that categorize employee positions by work type, pay structure, and benefits. The data is used throughout the Human Resources and Payroll systems to classify employees.
On the start page, select Human Resources.
Select Reference Tables.
From the Payroll menu, select Job Classes.
Enter the Search Criteria to find the required job class records, and then select Search.
Refer to Search for records for more information.To add a record, select Add new. Refer to the Field description, enter valid information, and select Accept.
To edit a record, select the record and select Accept. Update the information and select Accept.
To delete, select the record and select Delete. Select Yes.
You cannot delete a job class if it is associated with a pay rate.To generate a report:
Select Print and then select:
Print to include all the information in the Job Classes table.
Defaults to include only the defaults in the Job Classes table.
Select Accept and then select a Destination:
Select File to create the report in .rpt format. The default file name is jobclass.rpt. You can change the default file name.
Select Screen to download the report in .pdf format. The default file name is jobclass_<#####>.pdf.
Select Excel to download the report in .xlsx format. Select the required Excel Options. The default file name is jobclassrpt<####_#####>.xlsx.
Select OK.
Download the .rpt file from the View Files page.
Save the .pdf or .xls file.
For more information about the Print option, refer to Print Reports.
Field description
The following table describes the MN-specific field on the General tab of the Job Class page.
For information about other fields on the Job Class page, refer to Job Class Table.
Field | Description |
|---|---|
Exclude from New Hire 60 Day Rule | Indicates whether employees assigned to this job class are exempt from the 60-day rehire reporting rule for Minnesota New Hire reporting. Valid values:
Leave this field blank to imply N. When this field is set to Y, employees with this job class will not be automatically selected as rehires for the MN New Hire Report, even if there is a gap of more than 60 days between pay periods. This exemption can be overridden at the employee level using the No 60 Day Rule field on the Defined Page 32001 - MN State Required II page. If that field is set to N, the employee will be subject to the rule regardless of the setting on this page. After running the New Hire report for the first time, the system reports only new employees and employees returning to work after a 60-day separation. If you assign a common job class to teachers or other seasonal staff, select this option to prevent them from appearing on the New Hire report when returning from a summer break (longer than 60 days) without pay. For information about how this field works in conjunction with the No 60 Day Rule field on the Defined Page 32001 - MN State Required II page, refer to Exemption logic. |
Exemption logic
The field works in conjunction with the No 60 Day Rule field on the Defined Page 32001 - MN State Required II page according to the following logic:
Job Class Setting | State Required II Setting | Result |
|---|---|---|
N or blank | N or blank | Employee is subject to the 60-day rule. |
Y | blank | Employee is not subject to the 60-day rule (exempt). |
Y | N | Employee is subject to the 60-day rule (employee overrides job class). |
N or blank | Y | Employee is not subject to the 60-day rule (exempt). |
This allows districts to set a default exemption at the job class level while still allowing them to override it for individual employees when needed.