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Defined Page 32001 - MN State Required II

Before generating New Hire and Quarterly Unemployment reports, enter valid information on the MN State Required II page.

Enter Information for Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

  1. From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Information.  

  2. Select Exclude Pending Employees, enter the search criteria, and click Search.

  3. Select an employee record and click Accept

  4. From the Personnel Information menu, select Defined Windows

  5. Select 32001 MN State Required II, and then click Accept.

  6. Refer to Field Descriptions and enter valid information. 

  7. On the navigation bar, click Accept.

Enter Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

  1. From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Information.  

  2. Select Only List Pending Employees, enter the search criteria, and click Search.

  3. Select an employee record and click Accept.  

  4. Select MN State Required II.

  5. Refer to Field Descriptions and enter valid information. 

  6. Click Finish.

  7. On the navigation bar, click Finish.

  8. Click Yes in the Confirmation dialog.

Field Descriptions

Field Name

Description

Referencing Reports

UI Exempt

Status of the employee's unemployment insurance taxation exemption. 

Valid values are: 

  • Y -  Employee is exempt from tax

  • N - Employee is not exempt from tax

Quarterly Unemployment Report

UI Hours

Enter the number of hours worked for unemployment insurance (UI) to override the calculated value.

Quarterly Unemployment Report

NH Last Rptd

The date the employee was last reported as a new hire. This field is updated when the employee is reported as a new hire in the electronic file output.

To force the reporting of an employee, leave the field blank.

After the New Hire report electronic file is created, this field is updated with the date in the Report Date field on the MN New Hire Report page. This ensures that the same employees are not reported again.

New Hire report

No 60 Day Rule

If more than 60 days have passed without payment, the employee will be reported as a new hire under the 60-day rule.

Valid values:

  • Y - 60-day rule does not apply. The employee is excluded from the New Hire report.

  • N - 60-day rule is active. The employee is included in the New Hire report. Leave the field blank to imply N.

Use this option for contract employees who do not receive pay during summer break.

The value in this field is overridden by the value in the Exclude from New Hire 60 Day Rule field on the Job Class page.

New Hire report

NH Last Paid

The date the employee was last paid.

This field is updated for a new hire with the last paid date.

After the New Hire report electronic file is created, the NH Last Paid field is updated with the date in the Last Paid field on the Payroll tab of the Employee Information page. This ensures that the same employees don't get reported again.

New Hire report

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