Defined Page 32001 - MN State Required II

Use the Minnesota State Required II page to maintain employee-level unemployment insurance (UI) exemption information and override hours worked for Minnesota New Hire and Quarterly Wage reporting. This page allows users to enter UI-specific employee data that supplements the standard employee record and is automatically populated into the MN New Hire and Quarterly Wage reports.

Before generating New Hire and Quarterly Unemployment reports, enter valid information on the MN State Required II page.

Enter information for regular employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select Personnel Information and then select Defined Windows.
Select 32001 and then select Accept.
Refer to the Field descriptions and enter valid information.
Select Accept.

Enter information for pending employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record shows Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Only List Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select MN State Required II.
Refer to the Field descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field descriptions

The following table lists the fields, descriptions, and reports that reference the fields on the MN State Required II page:

Field	Description	Referencing Reports
UI Exempt	Indicates whether the employee is exempt from Unemployment Insurance (UI) contributions. When set to Y, the employee's wages and hours are reported using the exempt UI employer account number rather than the non-exempt account number. Valid values: Y = Employee is exempt from tax N = Employee is not exempt from tax	Quarterly Unemployment Report
UI Hours	Override for the employee's hours worked during the quarter. When a value greater than zero is entered, this overrides the calculated hours from payroll. If blank or zero, hours are calculated from payroll history.	Quarterly Unemployment Report
NH Last Rptd	The date the employee was last reported to the Minnesota Department of Employment and Economic Development (DEED) as a new hire. This date is used to determine whether an employee qualifies as a rehire for new hire reporting. Employees are considered rehires if the gap between this date and the cutoff date exceeds 60 days. This field is updated when the employee is reported as a new hire in the New Hire report’s electronic file output. To force the reporting of an employee, leave this field blank. After the New Hire report electronic file is created, this field is updated with the date in the Report Date field on the MN New Hire Report page. This ensures that the same employees are not reported more than once. Valid values: Y = Employee has been reported N = Employee has not been reported Leave this field blank to imply N.	New Hire Report
No 60 Day Rule	Indicates whether the employee is exempt from the 60-day rehire reporting rule. When set to Y, the employee will not be selected for rehire reporting regardless of the gap in pay dates. Valid values: Y = 60-day rule does not apply. The employee is excluded from the New Hire report. N = 60-day rule is active. The employee is included in the New Hire report. Leave this field blank to imply N. Use this option for contract employees who do not receive pay during summer break. The value in this field overrides the Exclude from New Hire 60 Day Rule field on the Job Class and Future Job Classes pages.	New Hire Report
NH Last Paid	The date the employee was last paid for new hire reporting purposes. This date is used in conjunction with the NH Last Rptd field to determine if an employee qualifies as a rehire. If this field contains a date, the system compares it to the current payroll's last paid date; if the gap exceeds 60 days, the employee is considered a rehire. After the New Hire report electronic file is created, this field is updated with the date in the Last Paid field on the Payroll tab of the Employee Information page. This ensures that the same employees are not reported more than once.	New Hire Report