Create Reports

Select Report.

Create a hard copy of the report to verify data before you create the electronic file:

1. Under File Type, select Hard Copy.

2. Select the Submission Date.

3. Select Include Substitutes, Student Teachers and Non-Instructional Staff if required.

4. If you have security to view the Social Security number without masking and want to include the entire Social Security Number, select Print Full Social Security Number.

5. Select a Department.

6. Select Create, then Yes. 

Save the file and navigate to the folder containing the report file. Review the report summary file for the following warning, which appears if any employee's Highest Educational Level is "08 - Medical Degree": 08 IS NOT A VALID DEGREE, DEFAULTING TO 00

For employees with this warning, the degree is reported as "00 - None" in both the hard copy and electronic file. To correct the source data, update the employee's degree type on the Degree Data page and reload the data. Refer to Load Data - Employee Information for more information.

Inspect the file and make corrections if needed.

Repeat steps 1 to 4 until all the data is included.

Create the electronic file:

1. Under File Type, select Electronic File.

2. Select the Submission Date.

3. Select Include Substitutes, Student Teachers and Non-Instructional Staff if required.

4. Select a Department.

5. Select Create, then Yes.

Save the file. 

Select OK.