Pay Codes
Use the Pay Codes page to maintain pay code record data.
Illinois IMRF/FICA Benefit Charging requires a specific pay code setup for non-levied employees.
On the start page, select Human Resources.
Select Reference Tables.
From the Payroll menu, select Pay Codes.
Enter the Search Criteria to find the required pay code records, and then select Search.
Refer to Search for records for more information.To add a record, select Add new. Refer to Field descriptions, enter valid information, and select Accept.
To edit a record, select the record and select Accept. Update the information and select Accept.
To delete, select Delete, and then Yes.
To generate a report, select Print, and then select a Destination:
Select File to create the report in .rpt format. In the File Name field, you can change the default file name.
Select Screen to download the report in .pdf format.
Select Excel to download the report in .xls format. Select the required Excel Options.
Select OK.
Download the .rpt file from the View Files page.
Save the .pdf or .xls file.
For more information about the Print option, refer to Print Reports.
Field descriptions
General tab
The following table describes the Illinois-specific fields on the General tab of the Pay Codes page.
For information about other fields on the Pay Codes page, refer to Pay Code Table.
Field | Description |
|---|---|
Exclude from TRS Annual Salary | Indicates whether the annual contract salary for the pay rate should be excluded from the annual salary amount reported in the IL TRS Payroll report. |
IMRF Non-Levied | Indicates that this is a non-levied pay code, and IMRF benefits are charged to the fund out of which the employee’s salary was paid. If this option is selected, the Municipal Retirement Fund on the Human Resources Profile – State page will not replace the salary payroll fund. This option is automatically selected for existing pay codes with a Title beginning with NL. |
Social Security/Medicare Non-Levied | Indicates that this is a non-levied pay code, and Social Security or Medicare benefits are charged to the fund out of which the employee’s salary was paid. If this option is selected, the Social Security Fund on the Human Resources Profile – State page will not replace the salary payroll fund. This option is automatically selected for existing pay codes with a Title beginning with NL. |
Payment Reason | Select the type of payment being reported to the Teachers' Retirement System (TRS) by this pay code. For IL TRS Payroll reporting, ensure that you select a payment reason for TRS pay codes. For a list of valid values, refer to Payment Reason - Valid Values. |
Payment Reason - Valid Values
The following table describes the valid values for the Payment Reason field on the General tab of the Pay Codes page.
Value | Description |
|---|---|
BS - Base Salary | Salary for regular contractual teaching duties (active or retired) for F and P employment types or wages for H and S employment types. |
BW - Back Wage Settlement Payment | Payment made due to retroactive contract settlements, corrections to salary schedule placement, or settlement agreements. |
ED - Extra-Duty/Stipends | Payments for extra duties related to teaching or the academic program, or involving supervising students. |
FB - Flexible Benefit Plan | Salary option offered in place of health insurance coverage. |
LA - Unpaid Leave of Absence | The member is on a board-approved unpaid leave of absence. |
LE - Licensed Extra-Duty Outside Contract Calendar | Licensed extra-duty performed outside the member’s normal calendar for which days worked are reportable for service credit. |
LS - Lump Sum Payments |
|
ML - Military Service | The member is absent due to military service. |
NC - Non-Contributory | Earnings on a member’s paycheck that are not reportable to TRS. |
SB - Sabbatical | The member is on an approved sabbatical under the terms of the Illinois School Code. |
SS - Summer School earnings | Wages for performing summer duties that require teacher licensure. |
TX - Board Payments to a qualified tax-deferred plan | Contributions to qualified plans eligible for tax-deferral under the Internal Revenue Code, Sections 401(a), 403(b), and 457(b). |