Employee Information - Activity Tracker | PowerSchool ERP Compliance

The Activity Tracker allows you to create and maintain details of an employee's experience in various systems.

Specify Activity Tracker Information For Regular Employees

Regular employees do not have a Pending Status of Add Pending on the Employee Information page.

On the application start page, choose Human Resources.
Click Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria and click Search.
Alternatively, you can select Exclude Pending Employees, then click Search.
Double-click the relevant employee record.
Click Personnel Information, then select Activity Tracker.
Click Add new. Refer to Employee Information - Activity Tracker#Field Descriptions and enter the required information.
Click Accept.

Specify Activity Tracker Information For Pending Employees

Pending employees have a Pending Status of Add Pending on the Employee Information page.

On the application start page, choose Human Resources.
Click Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria and click Search.
Alternatively, you can select Only List Pending Employees, then click Search.
Double-click the relevant employee record.
Click Activity Tracker (under Personnel).
On the navigation bar, click Add new. Refer to Employee Information - Activity Tracker#Field Descriptions and enter the required information.
Click Accept.
Click Finish.

Field Descriptions

Activity Information

The following fields have special considerations:

Field Name	Description	Purpose
Situation Type	The following are the Situation Type options: OTH AL EXP OTH PRV EXP OTH PUB EXP THIS SYS EXP THIS SYS SUP EX Each Situation Type has additional fields in the Activity Detail section.	Used to categorize employee experiences into types of situations.
Start Date	Beginning date of the experience.	Used for LEAPS Staff report to calculate months of experience.
Stop Date	Ending date of the experience.	Used for LEAPS Staff report to calculate months of experience.

Field Name

Description

Purpose

Situation Type

The following are the Situation Type options:

OTH AL EXP
OTH PRV EXP
OTH PUB EXP
THIS SYS EXP
THIS SYS SUP EX

Each Situation Type has additional fields in the Activity Detail section.

Used to categorize employee experiences into types of situations.

Start Date

Beginning date of the experience.

Used for LEAPS Staff report to calculate months of experience.

Stop Date

Ending date of the experience.

Used for LEAPS Staff report to calculate months of experience.

Activity Detail

The following fields have special considerations:

Field Name	Description	Purpose
YEARS	Years of experience After the LEAPS Staff report is generated, this field is automatically updated depending on the report's submission date.	Used for LEAPS Staff report to calculate years of experience.
MONTHS	Months of experience After the LEAPS Staff report is generated, this field is automatically updated depending on the report's submission date.	Used for LEAPS Staff report to calculate months of experience.
JOB TITLE	Job Title	Not used for LEAPS Staff report, but can be used for record-keeping.
SUPERVISOR	Supervisor	Not used for LEAPS Staff report, but can be used for record-keeping.
CONTRACT DAYS	Contract Days	Not used for LEAPS Staff report, but can be used for record-keeping.
STD CONTR DAYS	Standard Contract Days	Not used for LEAPS Staff report, but can be used for record-keeping.
COMMENTS	Comments	Not used for LEAPS Staff report, but can be used for record-keeping.
RECORD LOCK	Used for locking the record. Valid values: Y - Lock record N - Do not lock the record. Leave the field blank to imply N.	To prevent the record’s YEARS and MONTHS fields from being automatically updated. However, the experience is considered.
EXP VERIFIED	Used to indicate if the employee's experience is verified. Valid values: Y - Verified N - Unverified. Leave the field blank to imply N.	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER NAME	Previous employer's name	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER ADDR	Previous employer's address	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER LV RSN	Reason for leaving the previous employer	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER DUTIES	Duties performed for the previous employer	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER ZIP	Previous employer's zip code with extension	Not used for LEAPS Staff report, but can be used for record-keeping.
PREV ER PHONE	Previous employer's phone number with extension	Not used for LEAPS Staff report, but can be used for record-keeping.