Child Care Contribution deduction

Deduction Code

Enter a unique code to identify the deduction record.

The limit is four characters.

Do not edit records with an asterisk (*).

The recommended value is *CCC.

Title

Enter a description of the deduction, such as a State Child Care contribution or the deduction's title.

The limit is 25 characters.

Depends on the Payroll setup.

Check Title

Enter a description that will display for the deduction on employee paycheck stubs and vouchers.

The limit is ten characters.

Depends on the Payroll setup.

Frequency

User-defined code representing the frequency of a deduction in payroll processing, such as biweekly, monthly, or every week.

The limit is one character.

Depends on the Payroll setup.

Select a frequency representing every pay run.

Maintain Arrears

Indicates whether to store any balance due when an employee's after-tax wages do not cover a deduction amount during payroll processing. The balances for deductions are maintained in the Arrears field on the Employee Deductions page.

Depends on the Payroll setup.

Select this option only if you need to accumulate arrears to add to the regular deduction in the next payroll.

Method

Setting determining whether the deduction should be calculated on an amount or percentage basis and whether the withholding should be taken from this Deduction record or the Employee Deductions page.

Select P - Table % to use the percentage in the Deduction Amount/Rate field on the Employee tab. The value in the Deduction Amount/Rate field on the Employee Deductions page overrides the value in the Deduction Amount/Rate field on the Employee tab.

Subjective Gross

Setting specifying the gross calculated pay for determining the deduction or benefit amount during the pay run and manual check processing.

Select ST - State Tax Gross.

The system calculates the state taxable gross for other purposes and should be used here.

Include in EAC "What If" Paycheck Calculator

Option indicating whether the deduction is available in the Employee Access Center (EAC) Paycheck Calculator feature.

Depends on the Payroll setup.

Select this option only if you use the EAC Paycheck Calculator feature.

Withholding Account

Enter the withholding liability account used in the Fund Accounting System to record deduction liability amounts.

Select a code representing the appropriate balance sheet withholding account for this tax.

Select a code representing the appropriate balance sheet withholding account for this tax.

Deduction Amount/Rate

Percentage rate or dollar amount for calculating the deduction, depending on the deduction method used.

The limit is 12 total numeric characters plus a decimal, with up to 6 digits before the decimal and up to 6 digits following the decimal.

Enter percentages as decimals (2.5% = 0.025). Enter amounts as dollars and cents (twenty-five dollars = 25.00).

Depends on the Payroll setup.

Enter up to 0.0011.

0.000000

Maximum Gross

For deduction methods other than Crossover or Incremental Crossover %, leave the field at its zero default.

0.00

0.00

Crossover Middle Rate

For deduction methods other than Crossover or Incremental Crossover %, leave the field at its zero default.

0.000000

0.000000

Crossover Middle Maximum

For deduction methods other than Crossover or Incremental Crossover %, leave the field at its zero default.

0.00

0.00

Crossover High Rate

For deduction methods other than Crossover or Incremental Crossover %, leave the field at its zero default.

0.000000

0.000000

Maximum Deduction

Enter the maximum amount, in dollars and cents, that can be taken annually for this deduction. If there is no limit or you intend to set the maximum in individual Employee Deductions pages, leave the field at its zero default.

0.00

0.00

Maximum Method

Select the method to determine when to stop applying the deduction to an employee's pay. The system checks accruals on the Employee Deductions page based on your selected method to see if the maximum has been reached.

Select Y - Year to Date to add the year-to-date deduction/benefit accrual to the current deduction/benefit amount so the balance is cleared on a calendar schedule.

Select Y - Year to Date to add the year-to-date deduction/benefit accrual to the current deduction/benefit amount so the balance is cleared on a calendar schedule.

Cafeteria Plan

Setting indicating whether employees with this deduction qualify for the Federal Exempt Cafeteria Plan.

Select N - Deduction is not part of a cafeteria plan.

Select N - Deduction is not part of a cafeteria plan.

Copy Bank Info to Vendor

Option to copy bank information from the employee, who is a vendor, to the corresponding vendor account.

Do not select this option.

Do not select this option.

Deduction for a Bond

Option indicating whether the deduction is for a U.S. Savings Bond.

Do not select this option.

Do not select this option.

Benefit Method

Setting determining whether an employer-paid benefit is calculated on an amount or percentage basis and whether the system references the Deduction Table or Employee Deduction record for the contribution rate.

Select P - Table % to use the percentage in the Deduction table's Benefit Amount/Rate field during payroll calculations. Use this method when the same benefit percentage applies to all employees who receive this benefit. You can override the table percentage by entering a rate in the Benefit Amount/Rate field on the Employee Deductions page.

Select P - Table % to use the percentage in the Deduction table's Benefit Amount/Rate field during payroll calculations. Use this method when the same benefit percentage applies to all employees who receive this benefit. You can override the table percentage by entering a rate in the Benefit Amount/Rate field on the Employee Deductions page.

Benefit Amount/Rate

Amount or rate corresponding to the benefit method.

Decimal/11,6

Enter percentages as decimals (2.5% = 0.025). Enter amounts as dollars and cents (twenty-five dollars = 25.00).

Depends on the Payroll setup.

Enter up to 0.0044.

Entities can choose between .0033 and .0044 as the employer’s benefit share of this tax. It should equal .0044 minus the employee deduction amount.

Depends on the Payroll setup.

Enter 0.0044.

Benefit Charging

Setting determining how charges for this benefit are distributed.

Select A - All Pay Rates to charge the benefit to the Budget Units from the employee's Pay Rate Information page for both primary and secondary rates. Workers' Comp distributions use a benefit charging method of All Pay Rates.

Select A - All Pay Rates to charge the benefit to the Budget Units from the employee's Pay Rate Information page for both primary and secondary rates. Workers' Comp distributions use a benefit charging method of All Pay Rates.

Benefit Account

Enter the expense account number for the benefit. The Benefit Account is used to distribute the benefit expense in the Fund Accounting System.

If you selected either A - All Pay Rates or P - Primary Pay Rates as the Benefit Charging methods and do not want to charge the benefit in Fund Accounting, enter 99999999 in the field. With this setting, the system does not create a Detail Distribution record.

Depends on the Payroll setup.

Select a code representing the fringe benefit expense account from the expenditure ledger.

Depends on the Payroll setup.

Select a code representing the fringe benefit expense account from the expenditure ledger.

Benefit Liability Account

Account from the range in your Fund Accounting profile Liability fields. The system only accepts accounts in this range.

Depends on the Payroll setup.

Select a code representing the fringe liability account.

Depends on the Payroll setup.

Select a code representing the fringe liability account.

Maximum Benefit

Enter the maximum cumulative amount the employer can pay for this benefit annually. If there is no limit or you intend to set the maximum individually in employee Deductions pages, leave the field at its zero default. There is no maximum for this deduction or benefit.

0.00

0.00

Encumber Benefits

Checkbox determining whether to encumber the benefit's amount in the Fund Accounting System. Select this field to encumber the benefit and reduce the encumbrance amount throughout the fiscal year based on payroll processing. Leave the checkbox blank if the benefit should not be encumbered.

Depends on the Payroll setup.

Select this option only if benefits are encumbered for your entity. If you select this option, enter valid values in the Times Encumbered and Remaining fields.

Depends on the Payroll setup.

Select this option only if benefits are encumbered for your entity. If you select this option, enter valid values in the Times Encumbered and Remaining fields.

Times Encumbered

Enter the number of times the benefit is assessed during a fiscal year. This field is used during fiscal year-end processing to reset the Remaining field.

The limit is two numeric characters.

Depends on the Payroll setup.

Enter a valid value in this field if Encumber Benefits is selected.

Depends on the Payroll setup.

Enter a valid value in this field if Encumber Benefits is selected.

Remaining

The remaining number of times the benefit will be assessed during the current fiscal year. At the beginning of the fiscal year, the field value should be the same as the number of Times Encumbered.

Depends on the Payroll setup.

Enter a valid value in this field if Encumber Benefits is selected.

Depends on the Payroll setup.

Enter a valid value in this field if Encumber Benefits is selected.