Virginia State Retirement Page

Before generating reports, enter valid information on the Virginia State Retirement page.

Enter Information For Regular Employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Field Descriptions and enter valid information in the required fields.
Select Accept.

Enter Information For Pending Employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Virginia State/Retirement Screen.
Refer to Field Descriptions and enter valid information in the required fields.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field Descriptions

The following table lists the fields, descriptions, and reports referencing the fields and the database fields on the Virginia State Retirement page.

Field	Description	Referencing Reports	Database Field
Employer Code	The employee's retirement account number.	Optional Life VRS Hybrid VRS Modernization	empuser.ftext1, page_no = "32000"
Contrct Period	The employee's contract length.	VRS Modernization	empuser.ftext2, page_no = "32000"
Times Reported	The number of times retirement is reported annually.	VRS Life Insurance over 50K	empuser.ftext3, page_no = "32000"
UI Tax Exempt	The status of the employee's unemployment insurance taxation exemption. Valid values: Y - Employee is exempt N - Employee is not exempt Leave the field blank to imply N.	Quarterly Wage Report	empuser.ftext7, page_no = "32000"
Annual Salary	The employee's annual salary used to calculate VRS retirement deduction amounts.	VRS Life Insurance VRS Modernization VA State Tax Calculation	empuser.ftext9, page_no = "32000"
Job Name	The employee's state-defined job name.	VRS Modernization	empuser.comment1, page_no = "32000"
New Hire Reprt	Indicates if the new hire employee has been reported. Valid values: Y N Leave the field blank to imply N. After the New Hire report is generated, this field is updated to Y for employees reported. It ensures that the same employees do not get reported again.	New Hire Report	empuser.tcode1, page_no = "32000"
Times Taken	The times per year that a retirement deduction is taken for this employee.	VRS Modernization VA State Tax Calculation	empuser.tcode2, page_no = "32000"
Status Code	The employee's employment status code. Valid values: ACTV - Active EDLE - Education Leave BALE - Birth/Adoption Leave LPAM - Leave without pay due to medical reasons ADML - Active Duty Military Leave LEPA - Leave without pay SEPA - Separation TBSE - Transitional Benefits Program – Separated TBPR - Transitional Benefits Program – Retired JOBC - Job Change	VRS Life Insurance	empuser.tcode3, page_no = "32000"