Quarterly Wage Report Setup

Before generating the Quarterly Wage report, ensure that valid information is entered in the following fields on the South Carolina State Required page:

• UI Tax Exempt

• Worksite

• SOC Code

• Owner / Officer

When you create the electronic file for the Quarterly Wage report, the information is populated for the employees who are reported.

State Required Page - Employee Information

There are two ways you can specify employee information:

• Quarterly Wage Report Setup#Specify New Hire Information For Regular Employees

• Quarterly Wage Report Setup#Specify New Hire Information For Pending Employees

Specify New Hire Information For Regular Employees

Regular employees are those employees who do not have a Pending Status of "Add Pending" on the Employee Information page.

1. On the application start page, select Menu -> Human Resources -> Entry & Processing -> Employee Information (under Employee).

2. Specify the search criteria to find the required regular employees. Click Find.
   OR

   You can also leave all Search Criteria fields blank, and select only Exclude Pending Employees. Click Find to display the list of regular employees.
   A list of regular employees matching the search criteria appears.

3. Double-click the relevant employee record.

4. On the navigation bar, click Payroll Information, and select State Required.
   The following table describes the required fields on the South Carolina State Required - <First Name Last Name (Employee number)> page.

   Field	Description	Required / Optional	Source Data / Override
   UI Tax Exempt	Enter Y to exclude the employee from the Quarterly Wage report.	Optional, required only to exclude the employee from the Quarterly Wage report.	Source data
   Worksite	Enter the worksite location to override the employee's location in the Multiple Worksite report or the State Required screen is selected as the location for the Multiple Worksite report in the employer setup.	Optional, required only to override the employee's location in the Multiple Worksite report.	Source data
   SOC Code	The employee's Standard Occupational Code	Optional	Source data
   Owner / Officer	Enter Y to report the employee as an owner/officer in the Quarterly Wage report.	Optional	Source data

5. Enter valid information in the required fields, and on the navigation bar, click OK.

   

   If there are other fields that need to be filled with valid information, a message is displayed beside the blank field. Ensure that you specify valid information in all these fields, and then click OK.

The next step is to create the Quarterly Wage Report.

Specify New Hire Information For Pending Employees

Pending employees are those employees with a Pending Status of Add Pending on the Employee Information page.

1. On the application start page, select Menu -> Human Resources -> Entry & Processing -> Employee Information (under Employee).

2. Specify the search criteria to find the required pending employees. Click Find.
   OR
   You can also leave all Search Criteria fields blank, and select only Only List Pending Employees. Click Find to display the list of pending employees.
   A list of pending employees matching the search criteria appears.

3. Double-click the relevant employee record.

4. Click SC State Required (under Personnel).
   The following table describes the required fields on the South Carolina State Required - <First Name Last Name (Employee number)> page.

   Field	Description	Required / Optional	Source Data / Override
   UI Tax Exempt	Enter Y to exclude the employee from the Quarterly Wage report.	Optional, required only to exclude the employee from the Quarterly Wage report.	Source data
   Worksite	Enter the worksite location to override the employee's location in the Multiple Worksite report or the State Required screen is selected as the location for the Multiple Worksite report in the employer setup.	Optional, required only to override the employee's location in the Multiple Worksite report.	Source data
   SOC Code	The employee's Standard Occupational Code	Optional	Source data
   Owner / Officer	Enter Y to report the employee as an owner/officer in the Quarterly Wage report.	Optional	Source data

5. Enter valid information in the required fields, and click Finish.

6. On the navigation bar, click Finish.

   

   If there are other fields that need to be filled with valid information, a message is displayed. Ensure that you specify valid information in all these fields, and then click OK.

7. Click OK.

The next step is to create the Quarterly Wage Report.