Quarterly Wage Report

Employers must file the Quarterly Wage report for each calendar quarter showing each employee who was in employment at any time during the quarter.

Menu Path

Human Resources > State > State - SC > Quarterly Wage Report

Submission Period

January - March: Due by April 30
April - June: Due by July 31
July - September: Due by October 31
October - December: Due by January 31

Selection Rules

The following rules are applied when selecting records to include when loading data:

• All the employees who are eligible for unemployment insurance are selected.

• The selected employees are paid on the 12th of each month of the quarter.

Setup

Employer Setup

Before generating reports, complete the Quarterly Wage Report Setup procedure. Then ensure that valid information is specified in the Required fields on the SC Quarterly Wage Report - Setup - Employer page.

1. On the SC Quarterly Wage Report page, select Setup > Employer.

2. Ensure that valid information is specified in the Required fields.

   

   If valid information is not specified on the SC Quarterly Wage Report - Setup - Employer page, the default information from the W2 employer information is displayed.

3. Click Save.

4. Click Yes. The default W2 employer information is saved.

5. If you need to update the information on the SC Quarterly Wage Report - Setup - Employer page, click Reset.

   

   Updates to the default W2 employer information are not synchronized with the information displayed on the SC Quarterly Wage Report - Setup - Employer page. Click Reset, and manually update the employer information.

6. Specify valid information in the Required fields.

7. Click Save.

8. Click Yes. The updated employer information is saved.

Transmitter Setup

Before generating reports, complete the Quarterly Wage Report Setup procedure. Then ensure that valid information is specified in the Required fields on the SC Quarterly Wage Report - Setup - Transmitter page.

1. On the SC Quarterly Wage Report page, select Setup > Transmitter.

2. Ensure that valid information is specified in the Required fields.

3. Click Save.

4. Click Yes. The default W2 employer information is saved.

5. If you need to update the information on the SC Quarterly Wage Report - Setup - Transmitter page, click Reset.

6. Specify valid information in the Required fields.

7. Click Save.

8. Click Yes. The updated transmitter information is saved.

Process

To create a report:

1. If needed, update related setup to reflect any changes.

2. Load the data for the report.

3. Create the report file and verify that data was loaded correctly.

   • Review the log file for possible errors.

   • Use the maintenance options to add or delete records or to correct data. Note that any changes made here must also be made in the source data.

4. If errors require changes to setup or source data, you must purge the data that was loaded, then repeat steps 2 and 3.

5. Once the data is correct, create the Quarterly Wage Report.

6. Download the Quarterly Wage Report and follow the state's submission procedures.

Load Data

You can load data based on Reporting Year, Reporting Quarter, Check Issue Start Date, Check Issue End Date, and Pay Run(s) for the Month.

1. On the navigation bar, select Load.

2. Select the Reporting Year, Reporting Quarter, Check Issue Start Date, Check Issue End Date, and Pay Run(s) for the Month.

3. Click Load, then Yes. The SC Quarterly Wage_Load Summary Report is created.

   

   Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the file, then click OK.

5. Navigate to the folder containing the summary report file.

6. Inspect the file. Update data, if needed.

7. Repeat steps 1 to 6 until all required data is loaded.

Maintain Data

You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the SC Quarterly Wage Report page, you can filter records to display by the following criteria:

• Year

• Quarter

• Social Security Number

• Employee Number

• Last Name

• First Name

• Gross Wages

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Reports > Wage Report.

2. Select the Reporting Year and Reporting Quarter. The Check Issue Start Date and Check Issue End Date fields are autopopulated.

3. Select the Employee Type.

4. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.

   4. Click Create, then click Yes.
      The Quarterly Wage report is created. If any errors were encountered, an error message appears. Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

5. Save the files and navigate to the folder containing the report file.

6. Inspect the files. Update data, if needed.

7. Repeat steps 1 to 6 until all required data is included.

8. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

The electronic file is created.

Purge Data

If you need to correct setups and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select a Reporting Year and Reporting Quarter.

3. Click Submit.

4. Click Yes, then OK.