PEBA Retirement Report

The South Carolina Public Employee Benefit Authority (PEBA) sponsors and manages the retirement plans for South Carolina's public workforce. PEBA administers the retirement plans, receives contributions, and makes disbursements, while the public pension trust funds are managed and invested by the South Carolina Retirement System (SCRS) Investment Commission.

SCRS is a defined benefit retirement plan for employees of state agencies, public and charter school districts, public higher education institutions, and other local subdivisions of government that have joined SCRS, as well as individuals first elected to the South Carolina General Assembly at or after the general election in November 2012. SCRS provides a fixed monthly benefit based on a formula that includes the employee's average final compensation, years of service credit, and a benefit multiplier. The plan assumes life expectancy and investment risk.

Menu Path

Human Resources > State > State - SC > PEBA Retirement Report

Submission Period

January - March: Due by April 30
April - June: Due by July 31
July - September: Due by October 31
October - December: Due by January 31

Selection Rules

The following rules are applied when selecting records to include when loading data:

• A valid report begin period date is selected.

• A valid report end period date is selected.

• A valid employer name is specified.

• A valid employer code is specified.

Setup

Retirement Deductions

Before generating reports, complete the PEBA Retirement Report Setup procedure. Then set up retirement deductions.

1. Select Setup > Retirement Deductions.

2. Filter records using the following criteria:

• Deduction Code

• Description

• Retirement Type

• Plan Type

To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.

3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Process

To create a report:

1. If needed, update related setup to reflect any changes.

2. Load the data for the report.

3. Create the report file and verify that data was loaded correctly.

   • Review the log file for possible errors.

   • Use the maintenance options to add or delete records or to correct data. Note that any changes made here must also be made in the source data.

4. If errors require changes to setup or source data, you must purge the data that was loaded, then repeat steps 2 and 3.

5. Once the data is correct, create the PEBA Retirement Report.

6. Download the PEBA Retirement Report and follow the state's submission procedures.

Load Data

You can load data based on Report Begin Period Date, Report End Period Date, Employer Name, and Employer Code.

1. On the navigation bar, select Load.

2. Select the Report Begin Period Date and Report End Period Date. Specify a valid Employer Name and Employer Code.

3. Click Load.

Maintain Data

You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the SC PEBA Retirement Report page, you can filter records to display by the following criteria:

• Report Begin Period Date

• Report End Period Date

• Report Period Cycle

• Employee Number

• Social Security Number

• Last Name

• First Name

• Period Compensation

• Deferred Contribution

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.

3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Report.

2. Select the Report Begin Period Date and Report End Period Date.

3. Select Monthly or Quarterly.

4. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.

   4. Click Create, then click Yes.
      The PEBA Retirement report is created. If any errors were encountered, an error message appears, Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

5. Save the files and navigate to the folder containing the report file.

6. Inspect the files. Update data, if needed.

7. Repeat steps 1-6 until all required data is included.

8. Create the electronic file.

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK and follow steps 2 to 5 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

The electronic file is created. You can submit this file to the South Carolina PEBA.

Purge Data

If you need to correct setup and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select a purge option:

   • To purge data based on date, select the Date option and then select the Report Begin Period Date and Report End Period Date.

   • To purge data based on year, select the Year option and then select the Year.

3. Click Submit.

4. Click Yes.