Deferred Compensation Report

The Deferred Compensation Report enables you to remit and report participant contributions to the South Carolina Public Employee Benefit Authority (PEBA) - Empower Retirement (Empower) on time.

Menu Path

Human Resources > State > State - SC > Deferred Compensation Report

Submission Period

The report is processed within 15 days of the payroll date

Selection Rules

The following rules are applied when selecting records to include when loading data:

• A valid pay date is entered.

• A valid division number is entered.

Setup

Retirement Deductions

Before generating reports, complete the Deferred Compensation Report Setup procedure. Then set up retirement deductions.

1. Select Setup > Retirement Deductions.

2. Filter records using the following criteria:

• Deduction Code

• Description

• Retirement Type

• Plan Type

To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.

3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Process

To create a report:

1. If needed, update the related setup to reflect any changes.

2. Load the data for the report.

3. Create the report file and verify that data was loaded correctly.

   • Review the log file for possible errors.

   • Use the maintenance options to add or delete records or to correct data. Note that any changes made here must also be made in the source data.

4. If errors require changes to setup or source data, you must purge the data that was loaded, then repeat steps 2 and 3.

5. Once the data is correct, create the Deferred Compensation Report.

6. Download the Deferred Compensation Report and follow the state's submission procedures.

Load Data

You can load data based on Pay Date and Division Number.

1. On the navigation bar, select Load.

2. Select the Pay Date and specify the Division Number.

3. Click Load.

Maintain Data

You can correct loaded data before submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the SC Deferred Compensation Report page, you can filter records to display by the following criteria:

• Pay Date

• Plan Type

• Deduction Code

• Employee Number

• Social Security Number

• Last Name

• First Name

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Report.

2. Select the Pay Date and Plan Type.

3. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.

   4. Click Create, then click Yes.
      The Deferred Compensation report is created. If any errors were encountered, an error message appears. Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the files and navigate to the folder containing the report file.

5. Inspect the files. Update data, if needed.

6. Repeat steps 1-5 until all required data is included.

7. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

The electronic file is created. You can submit this file to the South Carolina Public Employee Benefit Authority.

Purge Data

If you need to correct setups and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select a purge option:

• To purge data based on pay date, select the Pay Date option, and then select a date.

• To purge data based on year, select the Year option, and then select a year.

3. Click Submit.

4. Click Yes.