CES Report

The CES (Current Employment Statistics) report is used to transmit employment statistics to the Bureau Of Labor Statistics (BLS). The information is used to determine the nation's job count as part of the CES program.

Menu Path

Human Resources > State > State - SC > CES Report

Submission Period

The report is processed monthly.

Selection Rule

The report includes the 12th of the month.

Setup

Employer Setup

Before generating reports, ensure that valid information is specified in the Required fields on the SC CES Report - Setup - Employer page.

1. On the SC CES Report page, select Setup > Employer.

2. Ensure that valid information is specified in the Required fields.

   

   If valid information is not specified on the SC CES Report - Setup - Employer page, the default information from the W2 employer information is displayed.

3. Click Save.

4. Click Yes. The default W2 employer information is saved.

5. If you need to update the information on the SC CES Report - Setup - Employer page, click Reset.

   

   Updates to the default W2 employer information are not synchronized with the information displayed on the SC CES Report - Setup - Employer page. Click Reset, and manually update the employer information.

6. Specify valid information in the Required fields.

7. Click Save.

8. Click Yes. The updated employer information is saved.

Process

To create a report:

1. Load the data for the report.

2. Create the report file and verify that data was loaded correctly.

   1. Review the log file for possible errors.

   2. Use the maintenance options to add or delete records or to correct data. Note that any changes made here must also be made in the source data.

3. If errors require changes to setup or source data, you must purge the data that was loaded, then repeat steps 2 and 3.

4. Once the data is correct, create the CES Report.

5. Download the CES Report and follow the state's submission procedures.

Load Data

You can load data based on Reporting Year, Reporting Month, Check Issue Start Date, Check Issue End Date, and Pay Run(s) for the Month.

1. On the navigation bar, select Load.

2. Select the Reporting Year, Reporting Month, Check Issue Start Date, Check Issue End Date, and Pay Run(s) for the Month.

3. Click Load, then Yes. The SC CES_Load Summary Report is created.

   

   Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

4. Save the file, then click OK.

5. Navigate to the folder containing the summary report file.

6. Inspect the file. Update data, if needed.

7. Repeat steps 1 to 6 until all required data is loaded.

Maintain Data

You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.

1. On the SC Deferred Compensation Report page, you can filter records to display by the following criteria:

• Year

• Month

• Employee Number

• Social Security Number

• Last Name

• First Name

• Gender

• Employee Type

• Gross Wages

2. To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.

• To edit a record, click the ellipsis in the Actions column, and select Edit.

• To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.

Create File

1. On the navigation bar, select Report.

2. Select the Reporting Year and Reporting Month. The Check Issue Start Date and Check Issue End Date fields are autopopulated.

3. Select the Employee Type.

4. Create a hard copy of the report to verify data before you create the electronic file:

   1. Under File Type, select Hard Copy.

   2. Under File Format, select PDF or Excel.

   3. Click Create, then click Yes.
      The CES report is created. If any errors were encountered, an error message appears. Click OK.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

5. Save the files and navigate to the folder containing the report file.

6. Inspect the files. Update data, if needed.

7. Repeat steps 1 to 6 until all required data is included.

8. Create the electronic file:

   1. Under File Type, select Electronic File.

   2. Click Create, then click Yes.

   3. If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 2 to 4 to create a hard copy of the report and confirm that the required data is included.

   4. Select Electronic File and click Create.

      

      Depending on the browser type, the report file is either displayed within the browser, or you are prompted to select a download location.

The electronic file is created. You can submit this file to the Bureau Of Labor Statistics (BLS).

Purge Data

If you need to correct setups and/or employee data, first purge the existing records, then reload the data.

1. On the navigation bar, select Purge.

2. Select a Reporting Year and Reporting Month.

3. Click Submit.

4. Click Yes, then OK.