ERSRI Retirement Report
The Employees’ Retirement System of Rhode Island, also known as ERSRI, is the retirement system that covers Rhode Island state employees, teachers, and municipal employees including police, fire, corrections officers, public health nurses, state police, and judges.
The ERSRI Retirement Report is used to report wages and contributions to the Rhode Island Employees' Retirement System.
Menu Path
Human Resources > State > State > ERSRI Retirement Report
Submission Period
The report is processed within 15 days of the monthly payroll date.
Selection Rule
Only valid dates can be entered for starting and ending pay period dates.
Setup
Before generating reports, complete the ERSRI Retirement Report Setup procedure. Then set up the following:
Retirement Deductions
Select Setup > Retirement Deductions.
Filter records using the following criteria:
Deduction Code
Description
Deduction Type
Deduction Plan
To specify filter criteria, select an option from the list, enter a keyword or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.
To edit a record, click the ellipsis in the Actions column, and select Edit.
To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.
Federally Funded Funds
Select Setup > Federally Funded Funds.
To add a record, click Add Record. Select a Fund, click Save, then click Yes.
To delete a record, click the ellipsis in the Actions column, select Delete, then click Yes.
Load Data
You can load data based on the Pay Period Start Date, Pay Period End Date, Organization code, and Number of Days Paid.
On the navigation bar, select Load.
Select the Pay Period Start Date and Pay Period End Date.
Specify the Organization code and Number of Days Paid.
Click Load.
Create File
On the navigation bar, select Report.
Select the Pay Period Start Date, Pay Period End Date, and Employee Type.
Create a hard copy of the report to verify data before you create the electronic file:
Under File Type, select Hard Copy.
Under File Format, select PDF or Excel.
If you have security to view the full Social Security Number (without masking) and you want to include the full Social Security Number, select Print Full Social Security Number.
Click Create, then click Yes.
The ERSRI Retirement report is created. If any errors are encountered, an error message appears. Click OK.
Save the files and navigate to the folder containing the report file.
Inspect the files. Update data, if needed.
Repeat steps 1-5 until all required data is included.
Create the electronic file:
Under File Type, select Electronic File.
Click Create, then click Yes.
If a hard copy of the report was not created, a message is displayed. Click OK and follow Steps 3 and 4 to create a hard copy of the report and confirm that the required data is included.
Select Electronic File and click Create.
Follow the state's submission procedures.
Maintain Data
You can correct loaded data prior to submitting the report. However, any corrections to the application information must also be updated in the source data.
On the RI ERSRI Retirement Report page, filter records by the filter criteria.
2. To specify filter criteria, select an option from the list, enter a keyword, or select an option in the next field, and click Add. The filter is added.
3. To add a record, click Add Record. Specify valid information in the Required fields and click Save. Click Yes.
To edit a record, click the ellipsis in the Actions column, and select Edit.
To delete a record, click the ellipsis in the Actions column, and select Delete. Click Yes.
Purge Data
If you need to correct setups and/or employee data, first purge the existing records, then reload the data.
On the navigation bar, select Purge.
Select the Pay Period Start Date and Pay Period End Date.
Click Submit.
Click Yes.