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PA PIMS Report - File Layouts and Data Mapping

PA PIMS reporting includes the following staff domain files:

PA PIMS Report - Staff Assignments
PA PIMS Report - Staff Template

This template reflects the current professional employee situation. There is only one Local Education Agency (LEA) record for each professional employee, even if the employee has worked in more than one location within the LEA for a given collection period.

All fields may not be mandatory. However, all fields within a template must be accounted for to transmit data.

For the latest file layout information, search for and refer to the following current file specification documents on the Pennsylvania Department of Education (PDE) website:

  • 2025-2026 pims manual vol 1.pdf

  • 2025-2026 pims manual vol 2.pdf

  • appendix b - staff assignment codes 2025-2026.xlsx

  • staff-how-to-guide.docx


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