Head (Header) Record Layout
The Head record is the first record in the report file.
The following table shows the position, field names, description, data source or valid values, and whether the field is required for the OR PERS report’s Head record.
Position | Field Name | Description | Data Source or Valid Values | Required or Optional |
|---|---|---|---|---|
1-4 | Record Type Identifier | Identifies the record type. | The valid value is HEAD. | Required |
5-9 | PERS Employer Number | The employer's four-digit PERS number preceded by a zero. | Retrieved from the Employer PERS Number field on the Human Resources Profile – State page. | Required |
10-40 | Client | The client’s name. | Retrieved from the Client field on the Human Resources Profile page. | Required |
41-48 | Pay Date | Date the employer paid the employees. | Retrieved from the Ending Check Date field on the OR PERS Report - Report page. | Required |
49-56 | Pay Period End Date | The ending date of the pay period. | Retrieved from the Period End Date field on the OR PERS Report - Report page. | Required |