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Head (Header) Record Layout

The Head record is the first record in the report file.

The following table shows the position, field names, description, data source or valid values, and whether the field is required for the OR PERS report’s Head record.

Position

Field Name

Description

Data Source or Valid Values

Required or Optional

1-4

Record Type Identifier

Identifies the record type.

The valid value is HEAD.

Required

5-9

PERS Employer Number

The employer's four-digit PERS number preceded by a zero.

Retrieved from the Employer PERS Number field on the Human Resources Profile – State page.

Required

10-40

Client

The client’s name.

Retrieved from the Client field on the Human Resources Profile page.

Required

41-48

Pay Date

Date the employer paid the employees.

Retrieved from the Ending Check Date field on the OR PERS Report - Report page.

Required

49-56

Pay Period End Date

The ending date of the pay period.

Retrieved from the Period End Date field on the OR PERS Report - Report page.

Required

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