Pay Period
The eSERS Contribution Report Pay Period page allows users to add, update and/or delete pay periods. Pay periods are individual cycles of an overall pay schedule for a fiscal period or year. They contain a start date, end date and pay date all filed under a specific Contribution Cycle Code to identify the pay period. The Contribution Cycle Code is made up of an abbreviation of the pay frequency and a unique number code.
Menu Path: Human Resources > State > State > OH eSERS Contribution Report > click Pay Schedule > click Pay Period
Action Bar Items
The following items display on the Action Bar:
Load | Displays the eSERS Pay Period Load page. This option will load pay period for the pay schedule specified. |
Purge | Displays the eSERS Pay Period Purge page. This option will delete all pay periods for the pay schedule specified. |
Adding a new Pay Period
Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Pay Schedule on the Action Bar to display the eSERS Pay Schedule page.
Click Pay Period on the Action Bar to display the eSERS Pay Period page.
Click Add New.
Complete the fields as needed. For details, refer to the Fields section below.
When finished, click OK to save the record.
Updating a Pay Period
Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Pay Schedule on the Action Bar to display the eSERS Pay Schedule page.
Click Pay Period on the Action Bar to display the eSERS Pay Period page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click OK.
Update the fields as needed. For details, refer to the Fields section below.
When finished, click OK to save the record.
Deleting a Pay Period
Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Pay Schedule on the Action Bar to display the eSERS Pay Schedule page.
Click Pay Period on the Action Bar to display the eSERS Pay Period page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find.
In the List section, select the desired record, and then click Delete.
In the Confirmation dialog, click Yes to delete the record.
Loading a Pay Period
Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Pay Schedule on the Action Bar to display the eSERS Pay Schedule page.
Click Pay Period on the Action Bar to display the eSERS Pay Period page.
Click Load on the Action Bar to display the eSERS Pay Period Load page.
Complete the fields in the Load Criteria section as needed. For details, refer to the Fields section below.
When finished, click OK to load the pay period to the eSERS Pay Period maintenance table.
If a record already exists for the specified contribution cycle, a Confirmation dialog will display asking if you would like to overwrite that record. Click Yes to overwrite the record and save the changes. Otherwise, click No.
Purging a Pay Period
Select Human Resources > State > State > OH eSERS Contribution Report to display the eSERS Contribution Report page.
Click Pay Schedule on the Action Bar to display the eSERS Pay Schedule page.
Click Pay Period on the Action Bar to display the eSERS Pay Period page.
Click Purge on the Action Bar to display the eSERS Pay Period Purge page.
In the Purge Criteria section, enter the Contribution Cycle Code of the pay schedule you wish to purge.
Click OK.
In the Confirmation dialog, click Yes to purge the record.
Fields
Pay Period page
Field | Description |
|---|---|
Start Date | Beginning date for the pay period. |
End Date | Ending date for the pay period. |
Pay Date | Date employee is paid for the scheduled pay period. Depending on the cycle of pay, this may occur at the end of the pay period or even days after the end. |
Contribution Cycle Code | Code signifying the contribution cycle. Consisting of three letters and four numbers, the letters are abbreviations of the options; Weekly (WKY), Bi-Weekly (BWK), Monthly (MON), Semi-Monthly (SMO) and Other (OTH). |
eSERS Pay Period Load page
Field | Description |
|---|---|
Pay Schedule Type | Employee's pay schedule to be loaded. Select: Weekly |
Contribution Cycle Code | Employee's contribution cycle code to be loaded. The contribution cycle code must exist in the Pay Schedule maintenance screen. |
Pay Schedule Start Date | Start date for the pay schedule. After entering the Contribution Cycle Code, this should populate in accordance with the Contribution Cycle settings. If this does not occur automatically, then the contribution code does not exist in the Pay Schedule maintenance screen. |
Pay Schedule End Date | End date for the pay schedule. After entering the Contribution Cycle Code, this should populate in accordance with the Contribution Cycle settings. If this does not occur automatically, then the contribution code does not exist in the Pay Schedule maintenance screen. |
Days in Pay Period (Weekly and Bi-weekly Pay Schedule Type only) | Length, in days, of the pay period. |
First End Date (Semi-monthly only) | Pay date for the first pay check of the month. |
Second End Date (Semi-monthly only) | Pay date for the second pay check of the month. |
Days After End | Number of days after the pay period end date that checks are issued. |