Certification of Balances

Use the OH Certification of Balances page to create a Certificate of Available Balances report (per Ohio Revised Code Section 5705.36) at the beginning of a fiscal year after fiscal year-end adjustments have been made to close the prior fiscal year. The report is then submitted to the county auditor.

The data is retrieved from the expenditure and revenue ledgers. Per Ohio reporting requirements, only interest earnings are considered available for expenditure when certifying the year-end balances of Permanent Funds to county auditors. You can enter or update the Fund and Special Cost Center (SCC), and the associated principal amount for any Permanent Funds. The principal amount entered for each Fund or SCC is subtracted from the beginning cash balance reported for the Fund, so that only the interest earnings (not the principal) are reported as available.

Menu path

From the Fund Accounting menu, select State. From the State - OH menu, select Certification of Balances.

Submission period

Submit this report at the beginning of the fiscal year for the previous fiscal year’s ending balances.

Selection rule

Unique level 1 Fund or SCC data from the Fund Accounting Organization Chart for the selected fiscal year is selected and reported.

Prerequisite

You must enter any advances that have not been repaid before generating the report.