Contribution Report - Header Record
The first record in the Contribution File must be the Header Record, which has a data length of 200. This record identifies the employer entity making the PERA contributions for a specified paid date. It also summarizes the total contributions and the number of plans included.
Employers must submit one Contribution Header Record for each group of plan summary and member detail records submitted jointly. Only one paid date can be reported per Report Header Record.
The following table outlines the Minnesota PERA retirement contribution report’s header record positions, field names, descriptions, data type, data source or valid value, and whether the field is required.
Position | Field Name | Description | Data Type | Data source or Valid value | Required or Optional |
|---|---|---|---|---|---|
1-2 | Record Transaction Type | Identifies the record type. | Numeric | The valid value is 30. | Required |
3-8 | Employer Number | The unique identifier number assigned by PERA where the first four digits represent the main PERA-assigned ID number and the last two digits are the suffix code. | Numeric | The field value is retrieved from the PERA Employer Number field on the Human Resources Profile - State page. | Required |
9-16 | Paid Date | The date the employer paid the employee compensation (also referred to as the check date). Employers can report only one paid date per Contribution File. | Numeric | The field value is retrieved from the Check Date field on the MN PERA Contribution Table Information form accessed from the MN PERA Retirement Report page. | Required |
17 | Increase / Decrease | Indicates whether the Contribution Total is a positive (+) or a negative (-) amount. | Alphanumeric | Valid values:
| Required |
18-31 | Contribution Total | The net total of all employer and member amounts reported. The contribution total, plus any included invoices or credit memos, must equal the payment sent. Data must have two decimal positions with an implied decimal point. For example, $5,143.75 would appear as 00000000514375 in this field. | Numeric | The valid value is the sum of employer and employee contributions for the payroll period. The employee contribution amount value is retrieved from the Member Amount field, and the employer contribution amount value is retrieved from the Employer Amount field on the MN PERA Contribution Table Information form accessed from the MN PERA Retirement Report page. | Required |
32-37 | Number of Plan Summary Records | The number of plan summary records associated with the SDR Header record. The number reported must match the number of plan summary records submitted. | Numeric | The valid value is the count of plan summary records in the file. | Required |
38-200 | Filler | Leave blank | Not applicable | spaces | Not applicable |