Upload PIC
Use the Upload PIC option to upload Personnel Identity Codes (PIC) from a tab-delimited file provided by the state to populate the Staff State ID field on the Personnel tab of the Employee Information page.
The file must contain the following fields:
Field Name | Maximum Length | Note |
|---|---|---|
PIC | 10 | Personnel Identification Code |
Last Name | 40 | Employee's last name |
First Name | 40 | Employee's first name |
Middle Name | 40 | Employee's middle name |
DOB | 10 | Employee's date of birth |
Gender | 1 | Employee's gender |
CLN | 16 | Credential License Number |
Upload File
Choose Upload PIC.
Click Choose File.
Navigate to the file location and select the file.
Click Open.
Click Load.
For each employee whose name, date of birth or credential license number is in the PIC file, the system finds the employee's record and updates the Staff State ID field (person.staff_state_id) with the Michigan REP PIC code from the PIC file. The REP Upload Error Log is created if the information in the PIC file is not matched with employee records or if a PIC already exists for a particular employee, in which case the record is not updated.