Payroll Information - State Required
Before generating reports, enter valid information on the Indiana State Required page.
Enter Information for Regular Employees
On the Employee Information page, the Pending Status for a regular employee is blank.
On the application start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Exclude Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Payroll Information, then select State Required.
Refer to Employee Information - State Required Page#Field Descriptions and enter valid information in the required fields.
Select Accept.
Enter Information for Pending Employees
Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.
On the application start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the search criteria, then select Search. Alternatively, you can select Only List Pending Employees, then select Search.
Select the relevant employee record, then select Accept.
Select Indiana State Required Screen.
Refer to Employee Information - State Required Page#Field Descriptions and enter valid information in the required fields.
Select Finish.
On the navigation bar, select Finish.
Select OK.
Field Descriptions
Field | Description | Length |
|---|---|---|
Pension ID | Code identifying the employee's pension account. | Character/20 |
Work Days | The number of days the employee taught during the pay period. | Integer/10 |
New Hire Rptd | Indicates if the new hire employee has been reported. After the New Hire Report electronic file is created, this field is updated to Y. This ensures that the same employees don't get reported again. | Character/1 |
UVERM Exempt | Status of the employee's UI and ERM exemption. Valid values:
| Character/1 |
Seasonal code | State-assigned seasonal code for the employee. | Character/20 |
SOC Code | The employee's Standard Occupational Classification (SOC) code. This is a six-digit representation of the worker’s job title or assigned duties. | Numeric/6 |
New TRF | Indicates if the employee is a new TRF member in the first 60 days of employment. | Character/1 |
Lv Begin Date | The date for the beginning of leave for the retirement report. | Not Applicable |
Lv End Date | The date for the end of leave for the retirement report. | Not Applicable |
Term Date | The employee's termination date for the retirement report. | Not Applicable |
Life Event | Code identifying the retirement life event type. Valid values:
| Character/4 |
Event Date | The date the life event occurred. | Not Applicable |
Discharge Date | The date the employee was discharged from active duty. | Not Applicable |
Elected Type | Type of elected official, if the employee is an elected official. | Character/10 |
Elected Date | The date that the employee was elected to this position. | Not Applicable |
Covered Date | The date that coverage was applied to the employee if it is different from the hire date. | Not Applicable |
Lv Begin Code | Code identifying the beginning of leave for the retirement report. | Character/10 |
Lv End Code | Code identifying the end of leave for the retirement report. | Character/10 |
Term Code | Code identifying the type of termination for the retirement report. | Numeric/3 |