Biannual Form 9 Report
Use the Biannual Form 9 Report to submit data that reflects the school corporation's or charter school's expenditures in monthly or six-month increments.
The report serves as the basis for the information requested by local, state, and federal educators, as well as others, in planning school finances. The information furnished must be accurate, complete, and reflect the detailed revenue sources and type of expenditures in exact dollars and cents.
Menu path
From the Fund Accounting menu, select State. From the State - IN menu, select Biannual Form 9 Report.
Submission period
The Form 9 report must be submitted twice a year.
The Supplemental Data report must be submitted on a monthly basis.
Selection rule
The Form 9 report is a biannual report created using the Cash Account or Payroll Cash Account Data.
Report data
The process cycles through level 1 records in the orgn table. The process checks for receipt accounts within the revledgr table and expenditure accounts within the fund's expledgr table. Existing accounts are reported in the Biannual Form 9 Report.
The receipts and expenditures are calculated by totaling the amount for each half of the year from the appropriate ledger for each fund, account, and object combination. This is achieved by summing the expX fields for each of the six periods within the corresponding half-year.
The Report Half for July-December includes encumbrance information. This is done by summing the enc field in the expledgr table for periods 1-13 and generating this value as a separate record type.
The beginning cash balance amount is calculated by taking the total of the expX fields for every ledger account in a fund for the beginning period of the half-year.
The ending cash balance amount is calculated by taking the total of the expX fields for every ledger account in a fund for all the periods until the end of that half of the year.