Employee Information - State Required Page
Before generating reports, ensure that you enter valid information on the Alabama State Required page.
Specify Information for Regular Employees
Regular employees do not have a Pending Status of Add Pending on the Employee Information page.
On the application start page, choose Human Resources.
Click Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria and click Search.
Alternatively, you can select Exclude Pending Employees, then click Search.Double-click the relevant employee record.
Click Payroll Information, then select State Required. Refer to Employee Information - State Required Page#Field Descriptions and enter valid information.
Click Accept.
Specify Information for Pending Employees
Pending employees have a Pending Status of Add Pending on the Employee Information page.
On the application start page, choose Human Resources.
Click Entry & Processing, then choose Employee Information (under Employee).
Specify the search criteria and click Find.
Alternatively, you can select Only List Pending Employees, then click Search.Double-click the relevant employee record.
Click Alabama State Required (under Personnel). Refer to Employee Information - State Required Page#Field Descriptions and enter valid information.
Click Finish.
Field Descriptions
The following fields have special considerations:
Field Name | Description | Purpose |
|---|---|---|
LEAP Excluded | Valid values: Y - Exclude the employee from the LEAPS Staff report. N - Include the employee in the LEAPS Staff report. Leave the field blank to imply N. | Used for LEAPS Staff report |
UI Exempt | Valid values: Y - Exclude the employee from the Quarterly Wage report. N - Include the employee in the Quarterly Wage report. Leave the field blank to imply N. | Used for Quarterly Wage report |
Location Code | Enter a location code to override all other location codes. | Used as an override for Multiple Worksite report |
NH Last Rptd | Date the employee was last reported as a new hire. This field is updated when the employee is reported as a new hire in the electronic file output. To force the reporting of an employee, leave the field blank. After the New Hire report electronic file is created, the NH Last Rptd field is updated with the date in the Cutoff Date field on the AL New Hire Report page. This ensures that the same employees don't get reported again. | Used for New Hire report. |
No 60 Day Rule | If more than 60 days have passed without the employee being paid, the employee will be reported as a new hire with the 60-day rule. Valid values: Y - 60-day rule does not apply. The employee is excluded from the New Hire report. N - 60-day rule is active. The employee is included in the New Hire report. Leave the field blank to imply N. | Used for New Hire report. |
NH Last Paid | Date the employee was last paid. This field is updated for a new hire with the last paid date. | Used for New Hire report. |