Assign Optional Life Deductions

Menu Path

From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Deductions.

Assign Deductions

You must assign the deductions to employees after creating Optional Life employee, spouse, and child deduction codes.

Refer to the Employee Deductions page and set up employee deduction records.

The Deduction Amount/Rate and Benefit Amount/Rate fields are recalculated and updated after completing the VRS Life Insurance procedures.

Add Process for Employee Deductions

After adding records on the Employee Deductions page, the system executes the following procedure:

1. Checks if the deduction code in the Deduction field is:

   1. Assigned the deduction type O - Optional Life Code on the VA State Reporting - Deductions page.

   2. Configured on the Deduction Codes tab.

2. If the deduction code matches these criteria, the Participants page displays. You must add the information. The system then:

   1. Automatically calculates the deduction amounts using the Rates and Plans information.

   2. Prompts you to update the appropriate fields on the Employee Deductions page with the recalculated amounts.

Update Process for Employee Deductions

After updating records on the Employee Deductions page, the system executes the following procedure:

1. Checks if the deduction code in the Deduction field is configured on the Deduction Codes tab.

2. If the deduction code is configured with M - Mandatory or I - Imputed Life in the Insurance Type field on the Deduction Codes tab, the system:

   1. Automatically calculates the deduction or benefit amounts using the Rates and Plans information.

   2. Prompts you to update the appropriate fields on the Employee Deductions page with the recalculated amounts.

3. If the deduction code is configured with V - Voluntary in the Insurance Type field on the Deduction Codes tab, the Participants page displays. You must update the information. The system then:

   1. Automatically calculates the deduction amounts using the Rates and Plans information.

   2. Prompts you to update the appropriate fields on the Employee Deductions page with the recalculated amounts.